The Alleghany County Board of
Commissioners met in regular session on Monday, December 20, 2004 at in the Conference Room of the CountyOfficeBuilding, 90
South Main Street,
Sparta, North Carolina.
Present:Chair Eldon Edwards, Vice-Chair Warren
Taylor, Commissioner Sandy
Commissioner Ken Richardson, CountyManager Don Adams and Clerk to the Board Karen Evans.Commissioner
Graylen Blevins was present but arrived late.County Attorney Ed
Woltz was absent.
Chair Eldon Edwards called the
meeting to order.
Sandy Carter Herndon opened the meeting with a prayer.
Chair Eldon Edwards stated that Mary Walker will not be in attendance today.
Chair Eldon Edwards made a motion to
approve the amended agenda for this December 20, 2004, meeting.Commissioner Warren Taylor seconded the motion.Vote 4:0.
Monday, December 20,
Called To Order
Motion on Agenda for
December 20, 2004 meeting
Motion on Minutes for December 6, 2004 meeting
Mary Walker (deleted)
RE:Tax Releases & Refunds
RE:Extension Director Position
RE:Subdivision Approval Request
with School Board
Building Construction & Financing Bids
9.Closed Session—NCGS 143-318.11 (a)
(5)—Contracts to discuss realproperty acquisition
143-318.11 (a) (6)—Personnel
Sandy Carter Herndon made a motion to approve the minutes for the December 6,
2004, meeting.Commissioner Warren Taylor seconded the motion.Vote 4:0.
Graylen Blevins joined the meeting at .
Amy Pardue, Planner, presented a major subdivision plat for final
approval.She explained that this plat was
originally approved in August.She
further explained the changes from the original plat.She reviewed how this subdivision meets the
subdivision ordinance requirements.
Commissioner Sandy Carter Herndon made a motion to approve the subdivision as
presented by the CountyPlanner.Commissioner Warren
Taylor seconded the motion.Vote
CountyManager Don Adams presented budget amendment General Fund #19 in
the amount of $3,502 for the Adult Softball League.He explained that these monies do not include
any General Fund monies.
Carter Herndon made a motion to approve budget amendment
General Fund #19 in the amount of $3,502.Commissioner Graylen Blevins seconded the motion.Vote 5:0.
Edwardscame before the Board requesting
that George Stancil be hired as AlleghanyCounty’s new Extension
Director.He reviewed the selection
process.He informed the Board of Mr.
Stancil’s background and qualifications.
Commissioner Sandy Carter Herndon made a motion to approve the hiring of George
Stancil as the new Extension Director.Commissioner Warren Taylor seconded the motion.Vote 5:0.
The Board of Commissioners welcomed
George Stancil to the County.
George Stancil stated that he is
looking forward to working with everyone.
Bob Edwardsstated his appreciation to David Isner and the entire
extension staff for covering for this vacant position.
CountyManager Don Adams presented budget amendment General Fund #20 in
the amount of ($35,633).He explained
that this is decreasing the Sparta School/Jail Bond Payments due to the recent
refinancing of these loans.
Warren Taylor made a motion to approve budget amendment General Fund #20 in the
amount of ($35,633).Commissioner
Graylen Blevins seconded the motion.Vote 5:0.
CountyManager Don Adams presented budget amendment General Fund #21 in
the amount of $10,536 for a technology grant that the Board of Elections will
receive.He explained that these monies
do not include any General Fund monies.
Warren Taylor made a motion to approve budget amendment General Fund #21 in the
amount of $10,536.Commissioner Graylen
Blevins seconded the motion.Vote 5:0.
CountyManager Don Adams talked about a joint meeting with Board of
Education on January 24th or 31st.He reminded everyone of the joint meeting
with the Town Council on the 31st at . He asked the Board about a date and place for the joint
meeting with the Board of Education.
Eldon Edwards talked about holding the meeting here or at the Board of
Education’s conference room.
Sandy Carter Herndon talked about having the meeting on January 24th
rather than January 31st due to the other meeting on the 31st.
Graylen Blevins and County Manager Don Adams discussed the School’s architect
will be bringing ideas to the Boards concerning the space needs issue.
Ken Richardson talked about the meeting will be open to the public and should
be in an area large enough to hold a larger group.He talked about SpartaElementary School or AlleghanyHigh School.He said he would
like to have meetings at each school location.
Board of Commissioners talked about scheduling the meeting on January 24th
at and the agenda format for the meeting.
CountyManager Don Adams stated that he will talk to Duane Davis about a
location for the meeting.
CountyManager Don Adams reminded everyone that at the last joint meeting,
the Town was going to apply for State grant funding for the extension of water
lines to households on Osborne
Road.He reviewed a letter from The Rural Center
regarding the grant and matching funds.He talked about the Town is willing to accept the ongoing costs for
these additional services.He stated
that he is asking for the County to provide the 10.1% match; which is $13,534.
Warren Taylor made a motion to approve a 10.1% match on The Rural Center grant
for the water line extension.Commissioner Graylen Blevins seconded the motion.Vote 5:0.
Brewer came before the Board to thank the Board for their continued
support.She discussed a proposal
concerning the Library Annex and renting the facility where the rent would go towards
the next loan payment.
CountyManager Don Adams stated that the building appears like it is in good
shape concerning the maintenance aspect.
CountyManager Don Adams talked about the proposal being the County will
keep the lease money separate to be used towards the payment with any
maintenance costs being paid from the lease monies.
Ken Richardson talked about his idea is the library board working out the lease
details and the lease rates being $1000 for the entire facility or $500 for
half of building.
CountyManager Don Adams talked about the library board pursuing this
action and the lease will come back before the Commissioners and reviewed by
the CountyAttorney before any final decisions are made.
Graylen Blevins, Commissioner Ken Richardson and County Manager Don Adams
talked about the length of the lease and the legality of different lease
Graylen Blevins and Commissioner Sandy
talked about lease rates being set by the Board.
Sandy Carter Herndon made a motion to approve this request.Commissioner Warren Taylor seconded the
CountyManager Don Adams reviewed the bids received for renovations of the
AdministrationBuilding and financing interest rate bids.He reviewed the construction timeline.He further reviewed the budget for this
construction project including construction bid from Donald Neal Construction
Company being $1,111,768, basement wall repair for $127,332, architect fees
being $101,000 and miscellaneous/contingency being $109,900.He reviewed the miscellaneous costs including
funding for the phone system, legal fees and environmental fees.
CountyManager Don Adams reviewed the interest rate bids for this project
with BB&T being the low bidder at 3.89% and the other bids received were
RBC Centura at 4.15%, Wachovia at 4.04% and Alleghany First at 6.25%.He further reviewed the bank fees and prepay
penalty for each bank.
Board agreed to hold a public hearing on January 3, 2005, concerning the Local Government Commission application and
the financing agreement with BB&T.
Ken Richardson wished everyone on the Board happy holidays.
Ken Richardson talked about working with County Manager Don Adams after the
November election to update him on County matters.He stated that he could not support the AdministrationBuilding at that time.He
talked about the lack of communication between the Board and citizens.He stated that he is glad a public hearing is
being held on this matter, and he wants everyone who has called to come to the
public hearing and express their concern about the AdministrationBuilding.
Graylen Blevins talked about Commissioner Ken Richardson’s comments at the last
meeting about the new commissioners failing to get the new jobs back into the
County.He further talked about he
hasn’t been aware of a Wal-Mart opportunity.He stated that he has worked on getting a theatre here and couldn’t get
enough interest from the public to support a theatre.He further stated that he is always open to
public comments at any time.He reviewed
the positive things that has occurred during his term; Martin-Marietta,
Charleston Forge and NAPCO.He talked
about the Administration-side of having to spend money at every meeting and
major ADA issues at the Courthouse that must be dealt with.He further talked about how the Board is balanced.He stated that he is thankful for the CountyManager that we have now with his business and construction
sense.He further stated that by no
means does he go along with everyone to just be going along with everyone, and
he votes the way he thinks is best regardless of how anyone else votes.
Sandy Carter Herndon and Commissioner Warren Taylor wished everyone safe
and happy holidays.
Eldon Edwards addressed Commissioner Ken Richardson’s concern about the public
not knowing what is going on at the Commissioners meetings.He stated that the Board has two regular meetings
a month, local newspaper articles about the meetings, the County’s web page has
minutes about the meetings, and everyone is welcome to come to all of the board
Sandy Carter Herndon added that the public has access to Channel 50 to
view the Commissioners meeting.
Eldon Edwards wished everyone a happy holiday.
Eldon Edwards asked for public comments.
Scott wished everyone a Merry Christmas.
Coby Larue wished everyone a Merry Christmas.
Eldon Edwards stated his appreciation to Coby Larue for doing a good job with the newspaper.
Warren Taylor made a motion to enter into closed session under NCGS 143-318.11
(a) (5)—contracts to discuss real property acquisition and (a) (6)—personnel at
10:55am.Commissioner Graylen Blevins
seconded the motion.Vote 5:0.
Eldon Edwards called for a brief recess at .
Joines and Duane Davis joined the Board for closed session.
Joines and Duane Davis left the meeting at .
Warren Taylor made a motion to adjourn closed session and reconvene the regular
meeting at .Commissioner Sandy Carter Herndon seconded the motion.Vote 5:0.
Eldon Edwards stated that no action was taken during closed session.
Being no further business,
Commissioner Warren Taylor made a motion to adjourn the meeting at .Chair Eldon
Edwards seconded the motion.Vote 5:0.