The
Alleghany County Board of Commissioners met in regular session on Monday, December 1, 2003, at 6:30pm in the Conference Room of the County
Office Building,
90 South Main Street, Sparta,
North Carolina.
Present:
Chair Eldon Edwards, Vice-Chairman Warren Taylor, Commissioner Graylen
Blevins, Commissioner Patrick Woodie, County
Manager Don Adams,
and Clerk to the Board Karen Evans. Commissioner Sandy Carter
and County Attorney Ed Woltz were absent.
County Manager
Don Adams called the meeting to order.
Commissioner Warren Taylor opened the meeting with a
prayer.
The Board of Commissioners discussed amending the
agenda to include Mark Saunders, fairgrounds discussion and County Manager Don
Adams will be presenting the subdivision plat for Jack Conaway.
Commissioner Patrick Woodie
made a motion to approve the amended agenda for this December 1, 2003, meeting. Commissioner Warren Taylor seconded the
motion. Vote 4:0.
AGENDA
Monday, December 1, 2003
6:30 PM
6:30 Meeting Called To Order
Motion
on Agenda for December 1, 2003 meeting
Motion on Minutes for November 17,
2003 meeting
6:35 Election of Chair &
Vice-Chair
Meeting
Procedures & Times
County
Attorney
Board
Appointments
6:45 Mark Saunders (added)
RE: Cruise-In
6:55 Fairgrounds Discussions (added)
7:00 Don Adams
for Jack Conaway (amended)
RE:
Preliminary Subdivision Approval
County
Business
1. Other
Business
2. Public
Comments—30 minutes
3. Closed
Session—NCGS 143-318.11 (a) (4)—economic development
NCGS 143-318.11
(a) (6)—personnel
4. Adjourn
Commissioner Eldon Edwards made a
motion to approve the minutes for the November
17, 2003, meeting.
Commissioner Graylen Blevins seconded the motion. Vote 4:0.
County
Manager Don Adams
opened the floor for general discussions for the appointment of the Chairman.
Commissioner Warren Taylor made a
motion to re-appoint Eldon Edwards as Chairman for another year. Commissioner Patrick Woodie
seconded the motion. Vote 3:0. (Eldon Edwards abstained from voting)
Chair Eldon Edwards asked for a motion
for vice-chairman.
Commissioner Patrick
Woodie made a motion to re-appoint Warren Taylor as
Vice-Chairman for another year.
Commissioner Graylen Blevins seconded the motion. Vote 4:0.
Chair Eldon Edwards talked about
moving the mid-month meeting to 10:00am
from 3:30pm to accommodate
everyone’s schedules better.
Commissioner Graylen Blevins talked
about working people not being able to attend the mid-month meeting.
Commissioner Warren Taylor stated
that he had discussed this with the County
Manager. He further stated the mid-month meeting would
be normally County departmental reports and the first meeting would be public
hearings and items more of public interest.
The Board of Commissioners
continued to discuss moving the mid-month meeting to 10:00am.
Commissioner Warren Taylor made a
motion to approve the Rules of Procedures with the meeting time change to 10:00am on the third Monday. Commissioner Patrick Woodie
seconded the motion. Vote 3:1. (Graylen Blevins)
The Board of Commissioners held discussions
about board appointments and decided to keep the same board appointments.
Commissioner Patrick
Woodie made a motion to reaffirm the Commissioners’
commitments to these boards.
Commissioner Warren Taylor seconded the motion. Vote 4:0.
Commissioner Patrick
Woodie made a motion to re-appoint Ed Woltz
as County Attorney.
Commissioner Warren Taylor seconded the motion. Vote 4:0.
Mark Saunders informed the Board
about a group of local citizens that are interested in creating a cruise-in
here in Alleghany County. He explained what a cruise-in consists of and
the areas around Alleghany County
that has cruise-ins. He further
explained how a cruise-in could benefit the County. He told the Board of businesses that have
already agreed to let the car club use their parking lots for the cruise-in. He
asked the Board about using the old cash-n-carry parking lot.
Chair Eldon Edwards asked when this
program would start.
Mark Saunders stated that their
goal is to start the first Saturday in April and continue on the first Saturday
of each month after that.
County Manager Don
Adams stated that he had conversations a couple of weeks ago
about using the cash-n-carry parking lot and explained that the County’s policy
about others using County property and the liability insurance issues.
The Board of Commissioners stated
that they didn’t see any problems with this idea.
Commissioner Patrick
Woodie stated that he didn’t see any problems with letting
them use the cash-n-carry parking lot.
Commissioner Warren Taylor stated
that he would like to ask Ed Woltz about
getting the group to sign a waiver of liability for using the parking lot area.
County
Manager Don Adams
stated that he is hearing the Board state they want him to work out the details
on the insurance issues so the car club can use the old cash-n-carry parking
lot during the cruise-in.
Don Adams
presented a preliminary plat for the Board’s approval for Deerwood
Park. He reminded the Board that the final plat
will come before the Board after the roads are put in
place.
Commissioner Patrick
Woodie made a motion to approve the preliminary plat for Deerwood
Park, Phase 4. Commissioner Warren Taylor seconded the
motion. Vote 4:0.
Commissioner Patrick
Woodie brought up the subject of the outside companies using
the fairgrounds for private for-profit sales that is in direct competition with
local merchants. He talked about the
Board’s decision to not support activities of this kind.
Commissioner Patrick
Woodie made a motion to adopt a policy that the Fairgrounds are
not to be used for private for-profit ventures.
Commissioner Graylen Blevins seconded the motion. Vote 4:0.
Commissioner Warren Taylor
mentioned that on December 15, 2003,
there is a retirement party for Dick Fender at
High Country Council of Government and the Christmas Party at Blue Ridge
Electric the same night. He stated that
he would like to see the Board split up to attend both meetings.
The Board discussed who would be
attending each meeting.
Chair Eldon Edwards asked for public
comments.
Mario Gonzales stated that he has
the erosion control plan for Jack Conaway.
County
Manager Don Adams
stated that Mr. Gonzales could leave it and he would get it to County Planner
Jack Conaway.
Chair Eldon Edwards asked for
further public comments. None were
received.
Commissioner Warren Taylor made a
motion to enter into closed session under NCGS 143-318.11 (a) (4)—economic
development and (a) (6)—personnel at 7:20pm. Commissioner Graylen Blevins seconded the
motion. Vote 4:0.
Commissioner Warren Taylor made a
motion to adjourn the closed session and reconvene the regular meeting at 8:27pm.
Commissioner Patrick Woodie seconded
the motion. Vote 4:0.
Chair Eldon Edwards stated that no
action was taken during closed session.
Commissioner Patrick
Woodie made a motion to appoint Rita Miller
as Tax Assessor for six months effective December 11, 2003.
Commissioner Warren Taylor seconded the motion. Vote 4:0.
Being no further business,
Commissioner Warren Taylor made a motion to adjourn the meeting at 8:28pm.
Commissioner Graylen Blevins seconded the motion. Vote 4:0.
Respectfully submitted,
Karen Evans
Clerk to the Board
Attest:
Eldon Edwards
Chairman