The Alleghany County Board of Commissioners met in regular session on Monday, July 21, 2003, at 3:30pm in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

Present: Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Sandy Carter, Commissioner Patrick Woodie, County Manager Don Adams, and Clerk to the Board Karen Evans. Commissioner Graylen Blevins was present but arrived late. County Attorney Ed Woltz was absent.

Chair Eldon Edwards called the meeting to order and opened with a prayer.

Chair Eldon Edwards stated that a discussion on the tipping floor needs to be added to the agenda under county business.

Commissioner Sandy Carter made a motion to approve the amended agenda for this July 21, 2003, meeting. Commissioner Patrick Woodie seconded the motion. Vote 4:0.

AGENDA

Monday, July 21, 2003

3:30 PM

3:30 Meeting Called To Order

Motion on Agenda for July 21, 2003 meeting

Motion on Minutes for July 14, 2003 meeting

3:35 Jerry Ashley

RE: EMS Presentation

3:40 Wendy Williams

RE: E-911 Road Names

3:45 Mary Walker

RE: Tax Releases and Refunds

4:00 Public Hearing

RE: Solid Waste Management Plan Update

County Business

1. Transfer Facility Tipping Floor (added)

2. Criminal Justice Partnership Grant

3. Hazardous Mitigation Plan

4. NCACC Annual Meeting

5. Other Business

6. Public Comments—30 minutes

7. Adjourn

Commissioner Patrick Woodie made a motion to approve the minutes for the July 14, 2003, meeting. Commissioner Warren Taylor seconded the motion. Vote 4:0.

Jerry Ashley with the State EMS office presented a certificate to Linda Edwards for Alleghany County being approved as a North Carolina EMS System.

County Manager Don Adams explained the amount of work that went into the plan before it was presented to the State.

Chair Eldon Edwards stated his appreciation to Linda Edwards and her staff for their work.

Wendy Williams, E-911 Coordinator/Mapper, presented five road names for the Board’s approval. She explained each road is located in the County. She further explained that two names are for changing the name of the current road.

Commissioner Patrick Woodie made a motion to approve the three new road names and the two road name changes as been presented by the E-911 Coordinator/Mapper. Commissioner Warren Taylor seconded the motion. Vote 4:0.

County Manager Don Adams explained to the Board that the County will have to start holding public hearings to name or re-name any roads. He further explained the reason for the change as well as the process for the public hearings.

Commissioner Graylen Blevins arrived at 3:45pm.

Rita Miller, Assistant Tax Administrator, presented the tax requests for June 2003 for real property in the amount of $2,606.85 for refunds and $282.50 for releases.

Commissioner Warren Taylor made a motion to approve the tax requests for June 2003 for real property in the amount of $2,606.85 for refunds and $282.50 for releases. Commissioner Sandy Carter seconded the motion. Vote 5:0.

Rita Miller, Assistant Tax Administrator, presented the tax refund requests for June 2003 for vehicles in the amount of $463.55 for refunds and $1,384.23 for releases.

Commissioner Patrick Woodie made a motion to approve the tax refund requests for June 2003 for vehicles in the amount of $463.55 for refunds and $1,384.23 for releases. Commissioner Warren Taylor seconded the motion. Vote 5:0.

Chair Eldon Edwards and County Manager Don Adams discussed the solid waste management plan update. County Manager Don Adams stated that Kelly Coffey from High Country Council of Governments will be here at 4:00pm to discuss the plan.

County Manager Don Adams talked about the erosion of the tipping floor at the Transfer Facility. He explained three scenarios and the prices of each for fixing the floor; concrete $70,000 to $90,000; iron floors $119,000; steel $65,000. He explained the pros and cons of each scenario. He stated that he recommends going with the steel floor. He explained how the steel floor would work.

The Board of Commissioners, County Manager Don Adams, Larry Davis and Chris Walker talked about the traction on the floor, the section in front of the Transfer Facility, acid on the floor, type of steel to be used, life span of floor, proposal from F. G. Dillard, 30-day warranty, timeline for getting work completed and closing the Transfer Facility on August 14, 15 and 16.

Commissioner Graylen Blevins asked that the following things be added to the proposal before it is signed; 30-day warranty, ¼” sand on top of current floor and change grout to concrete.

Commissioner Warren Taylor made a motion to approve the proposal with the following changes; 30-day warranty, ¼” sand on top of current floor and change grout to concrete. Commissioner Patrick Woodie seconded the motion. Vote 5:0.

Kelly Coffey came before the Board to explain the solid waste management plan update. He stated that there aren’t any major changes in the update and the update fulfills the State requirements.

Chair Eldon Edwards recessed the regular meeting and opened the public hearing regarding the solid waste management plan at 4:38pm.

Chair Eldon Edwards asked for public comments. None were received.

Chair Eldon Edwards closed the public hearing at 4:39pm and reconvened the regular meeting.

Commissioner Warren Taylor made a motion to approve the solid waste management plan update resolution. Commissioner Sandy Carter seconded the motion. Vote 5:0.

County Manager Don Adams presented the annual CJPP grant award contract for this fiscal year.

Commissioner Sandy Carter made a motion to approve the contract for CJPP as presented by the County Manager. Commissioner Warren Taylor seconded the motion. Vote 5:0.

County Manager Don Adams presented an agreement with High Country Council of Governments for the Hazardous Mitigation Plan. He explained that we are receiving a grant for $22,500 that requires a $7,500 local in-kind match to be used on developing our plan. He further explained High Country COG will receive $10,000 to complete the plan for us with our staff assisting as needed.

County Planner Jack Conaway explained the reasons for the plan.

Commissioner Graylen Blevins asked about doing the plan in-house rather than hiring High Country COG.

County Planner Jack Conaway stated that this plan is out of his and Gerald Leftwich scope of knowledge because of the details and complexity that the Federal government is requiring.

Commissioner Warren Taylor made a motion to approve the agreement with High Country COG to complete the Hazardous Mitigation Plan. Commissioner Sandy Carter seconded the motion. Vote 5:0.

County Manager Don Adams reminded everyone that the NCACC Annual Conference will be on August 14-17, 2003 in Greensboro. He stated that anyone interested in attending should contact Karen Evans to make arrangements. He further stated that the Board needs to elect a voting delegate for the conference.

The Board of Commissioners talked about who will be attending the conference.

Commissioner Patrick Woodie made a motion to appoint Warren Taylor to serve as Alleghany County’s voting delegate for the conference. Commissioner Graylen Blevins seconded the motion. Vote 5:0.

County Manager Don Adams updated the Board about recent discussions he has had with the Department of Transportation regarding US 21 mountain detour. He stated that the detour signs should be removed this week. He further stated that the turning lanes on Main Street and the passing zones on Highway 21 will return once the road construction has been completed.

Chair Eldon Edwards asked for public comments. None were received.

Commissioner Sandy Carter commented about the Boy Scouts attending this meeting.

The Boy Scouts explained that they are attending this meeting in order to receive a merit badge.

Being no further business, Commissioner Warren Taylor made a motion to adjourn the meeting at 5:00pm. Commissioner Patrick Woodie seconded the motion. Vote 5:0.

Respectfully submitted,

Karen Evans

Clerk to the Board

Attest:

Eldon Edwards

Chairman