The Alleghany County
Board of Commissioners met in regular session on Monday, July 21, 2003, at 3:30pm in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North
Carolina.
Present: Chair Eldon
Edwards, Vice-Chair Warren Taylor, Commissioner Sandy Carter, Commissioner Patrick Woodie, County Manager Don Adams, and Clerk to the Board Karen Evans. Commissioner
Graylen Blevins was present but arrived late.
County Attorney Ed
Woltz was absent.
Chair
Eldon Edwards called the meeting to order and opened with a prayer.
Chair
Eldon Edwards stated that a discussion on the tipping floor needs to be added
to the agenda under county business.
Commissioner
Sandy Carter made a motion to approve the amended agenda for this
July
21, 2003, meeting. Commissioner Patrick Woodie seconded the motion.
Vote 4:0.
AGENDA
Monday, July 21, 2003
3:30 PM
3:30 Meeting Called To Order
Motion on Agenda for July 21, 2003 meeting
Motion on Minutes for July 14, 2003 meeting
3:35 Jerry Ashley
RE: EMS
Presentation
3:40 Wendy Williams
RE: E-911 Road Names
3:45 Mary Walker
RE:
Tax Releases and Refunds
4:00 Public Hearing
RE:
Solid Waste Management Plan Update
County Business
1. Transfer Facility Tipping Floor (added)
2. Criminal Justice Partnership Grant
3. Hazardous Mitigation Plan
4. NCACC Annual Meeting
5. Other Business
6. Public Comments—30 minutes
7. Adjourn
Commissioner
Patrick Woodie made a motion to approve the minutes for the July 14, 2003, meeting. Commissioner
Warren Taylor seconded the motion. Vote 4:0.
Jerry
Ashley with the State EMS office presented a certificate to Linda Edwards for Alleghany County being approved as a North Carolina EMS System.
County Manager Don Adams explained the amount of work that went into the plan
before it was presented to the State.
Chair
Eldon Edwards stated his appreciation to Linda Edwards and her staff for their work.
Wendy
Williams, E-911
Coordinator/Mapper, presented five road names for the Board’s approval. She explained each road is located in the County. She further explained that two names are for
changing the name of the current road.
Commissioner Patrick Woodie made a motion to approve the three new road names and
the two road name changes as been presented by the E-911
Coordinator/Mapper. Commissioner Warren
Taylor seconded the motion. Vote 4:0.
County Manager Don Adams
explained to the Board that the County will have to start holding public
hearings to name or re-name any roads.
He further explained the reason for the change as well as the process
for the public hearings.
Commissioner Graylen
Blevins arrived at 3:45pm.
Rita Miller, Assistant Tax Administrator, presented
the tax requests for June 2003 for real property in the amount of $2,606.85 for
refunds and $282.50 for releases.
Commissioner Warren Taylor made a motion to approve the tax
requests for June 2003 for real property in the amount of $2,606.85 for refunds
and $282.50 for releases. Commissioner Sandy Carter seconded the motion. Vote 5:0.
Rita Miller, Assistant Tax Administrator, presented
the tax refund requests for June 2003 for vehicles in the amount of $463.55 for
refunds and $1,384.23 for releases.
Commissioner Patrick Woodie made a motion to approve the tax refund requests for June
2003 for vehicles in the amount of $463.55 for refunds and $1,384.23 for
releases. Commissioner Warren Taylor seconded
the motion. Vote 5:0.
Chair Eldon Edwards and County Manager Don Adams discussed the solid waste management
plan update. County Manager Don Adams stated that Kelly Coffey from High Country Council of Governments
will be here at 4:00pm to discuss the plan.
County Manager Don Adams talked about the erosion of the tipping
floor at the Transfer Facility. He explained
three scenarios and the prices of each for fixing the floor; concrete $70,000
to $90,000; iron floors $119,000; steel $65,000. He explained the pros and cons of each
scenario. He stated that he recommends
going with the steel floor. He explained
how the steel floor would work.
The Board of Commissioners, County Manager Don Adams, Larry Davis and Chris Walker talked
about the traction on the floor, the section in front of the Transfer Facility,
acid on the floor, type of steel to be used, life span of floor, proposal from
F. G. Dillard, 30-day warranty, timeline for getting work completed and closing
the Transfer Facility on August 14, 15 and 16.
Commissioner Graylen Blevins asked that the following things be
added to the proposal before it is signed; 30-day warranty, ¼” sand on top of
current floor and change grout to concrete.
Commissioner Warren Taylor made a motion to approve the proposal
with the following changes; 30-day warranty, ¼” sand on top of current floor
and change grout to concrete.
Commissioner Patrick Woodie seconded the motion.
Vote 5:0.
Kelly Coffey came before the Board to explain the
solid waste management plan update. He stated
that there aren’t any major changes in the update and the update fulfills the
State requirements.
Chair Eldon Edwards recessed the
regular meeting and opened the public hearing regarding the solid waste
management plan at 4:38pm.
Chair Eldon Edwards asked for public
comments. None were received.
Chair Eldon Edwards closed the
public hearing at 4:39pm and reconvened the regular meeting.
Commissioner Warren Taylor made a
motion to approve the solid waste management plan update resolution. Commissioner Sandy Carter seconded the motion. Vote 5:0.
County Manager Don Adams presented the annual CJPP grant award
contract for this fiscal year.
Commissioner Sandy Carter made a motion to approve the contract
for CJPP as presented by the County Manager.
Commissioner Warren Taylor seconded the motion. Vote 5:0.
County Manager Don Adams presented an agreement with High Country
Council of Governments for the Hazardous Mitigation Plan. He explained that we are receiving a grant
for $22,500 that requires a $7,500 local in-kind match to be used on developing
our plan. He further explained High
Country COG will receive $10,000 to complete the plan for us with our staff
assisting as needed.
County Planner Jack Conaway explained the reasons for the plan.
Commissioner Graylen Blevins asked
about doing the plan in-house rather than hiring High Country COG.
County Planner Jack Conaway stated that this plan is out of his and Gerald Leftwich scope of knowledge because of the
details and complexity that the Federal government is requiring.
Commissioner Warren Taylor made a
motion to approve the agreement with High Country COG to complete the Hazardous
Mitigation Plan. Commissioner Sandy Carter seconded the motion. Vote 5:0.
County Manager Don Adams reminded everyone that the NCACC Annual
Conference will be on August 14-17, 2003 in Greensboro.
He stated that anyone interested in attending should contact Karen Evans to make arrangements. He further stated that the Board needs to
elect a voting delegate for the conference.
The Board of Commissioners talked
about who will be attending the conference.
Commissioner Patrick Woodie made a motion to appoint Warren Taylor
to serve as Alleghany County’s voting delegate for the conference. Commissioner Graylen Blevins seconded the
motion. Vote 5:0.
County Manager Don Adams updated the Board about recent
discussions he has had with the Department of Transportation regarding US 21 mountain detour. He stated that the detour signs should be
removed this week. He further stated
that the turning lanes on Main Street and the passing zones on Highway 21 will
return once the road construction has been completed.
Chair
Eldon Edwards asked for public comments.
None were received.
Commissioner
Sandy Carter commented about the Boy Scouts attending this
meeting.
The
Boy Scouts explained that they are attending this meeting in order to receive a
merit badge.
Being
no further business, Commissioner Warren Taylor made a motion to adjourn the
meeting at 5:00pm. Commissioner
Patrick Woodie seconded the motion.
Vote 5:0.
Respectfully submitted,
Karen Evans
Clerk to the Board
Attest:
Eldon Edwards
Chairman