Alleghany County Board of Commissioners met in regular session on Monday, July 18,
2005, at in the Conference Room of the CountyOfficeBuilding, 90
South Main Street,
Sparta, North Carolina.
Present:Vice-Chair Warren Taylor, Commissioner Sandy Carter Herndon, Commissioner Ken Richardson, CountyAttorneyDonna
Shumate and CountyManagerDon
Adams.Commissioner Graylen Blevins was present but
arrived late.Chair Eldon Edwards and
Clerk to the Board Karen Evans were absent.
Warren Taylor called the meeting to order and opened with a prayer.
Ken Richardson made a motion to approve the agenda for this July 18, 2005, meeting.Commissioner
Sandy Carter Herndon seconded the motion.Vote 3:0.
July 18, 2005
Called To Order
Motion on Agenda for
July 18, 2005 meeting
Motion on Minutes for July 5, 2005
RE:Tax Releases & Refunds
RE:Preliminary Subdivision Plat Approval
Land-Use Committee Discussions
1.Fairgrounds : Lease Agreement &
2.Special Appropriations Annual
4.Public Comments—30 minutes
Sandy Carter Herndon made a motion to approve the minutes for the July 5, 2005, meeting.Commissioner
Ken Richardson seconded the motion.Vote
Walker, Tax Administrator, discussed a memo from Rita Miller concerning the business audits that will be performed in
Mary Walker gave the Board information regarding charges and collections
for the last fiscal year, outstanding balances for 1994-2003 and outstanding
balances for business personal property.She talked about sending out notices to the delinquent taxpayers. She further talked about mobile home taxes and
how to collect those taxes, taxes from bankruptcies and 2004-2005 discoveries.
Warren Taylor, Commissioner Ken Richardson and Mary Walker discussed the tax levy and the all other category making a
total due on each delinquent account.
Mary Walker talked about garnishments and bank attachments.She reminded the Board that the tax bills
will be going out next week in a new format.She stated that if this format is used next year, the tax bills will
include a line for delinquent taxes. She
talked about the debt set-off program.
Graylen Blevins arrived at .
Walked continued talking about bringing information to the Board in September
about the debt set-off program.
Mary Walker presented the June 2005 real property requests in the amount
of $250.53 for refunds and $1,207.35 for releases.
Commissioner Sandy Carter Herndon made a motion to approve the June 2005 real
property requests in the amount of $250.53 for refunds and $1,207.35 for releases.Commissioner Ken Richardson seconded the
Mary Walker presented the June 2005 automobile requests in the amount of
$161.12 for refunds and $708.77 for releases.
Sandy Carter Herndon made a motion to approve the June 2005 automobile
requests in the amount of $161.12 for refunds and $708.77 for releases.Commissioner Ken Richardson seconded the
Sandy Carter Herndon and Mary
Walker discussed the
new format for the tax bills.
Warren Taylor talked about materials in the agenda packets for the Twin Oaks
Mountain Estates preliminary plat approval with a letter from Amy Pardue stating that the road requirements from the subdivision
ordinance will be met.
Sandy Carter Herndon talked about Phase 1 and Phase 2 lot sizes being
between one and five acres.She stated that
her understanding is that the lots cannot be sold until the roads are completed
in accordance with the subdivision ordinance or until the builder puts up a
Warren Taylor and County Manager Don
Adams talked about
the right of ways in this subdivision and private driveways.
talked about the types of roads in this subdivision.
Warren Taylor talked about the Board including in the motion for Amy Pardue to remind the developer in writing of the subdivision
Sandy Carter Herndon made a motion to approve the plat subject to that
letter being sent to the developer about the Board’s requirement of a bond or
completion of the roads according to the ordinance prior to selling any
lots.Commissioner Ken Richardson
seconded the motion.
Board of Commissioners and County Manager Don Adams discussed water and sewer in subdivisions.
Board voted on the motion on the floor.Vote 4:0.
Sandy Carter Herndon presented the 15th member for the
land-use committee.She stated that Joe
Ritchie on Brush
has agreed to serve on this committee, if the Board wishes to approve him.She further stated that Luetta Morgan as
agreed to serve as an alternate for this committee.
Sandy Carter Herndon made a motion to approve the 15th member
and the alternate.Commissioner Ken
Richardson seconded the motion.
Ken Richardson stated that he thinks each Commissioner should present an
alternate.He talked about having more
discussion on the alternates.He stated
that he would like to approve the 15th member today.
Sandy Carter Herndon stated that was fine.She talked about the prior discussions
concerning the alternates and their responsibility.
Ken Richardson and Commissioner Sandy
talked about the committee and the use of the alternates.
Warren Taylor stated that a group of that size doesn’t need alternates.
Sandy Carter Herndon talked about the committee needs to set their rules
Warren Taylor stated that the motion on the floor right now is to approve the
15th member, Joe Ritchie, and that has been seconded.
Board voted on the motion on the floor.Vote 4:0.
Warren Taylor stated that he spoke to Chair Eldon Edwards, and he requested
that the Fairgrounds discussions be tabled to give the CountyManager more time to work out the details.
Sandy Carter Herndon informed everyone about the reason for not having
the requested lawnmower race information and that she concurs with the delay until
we have the information needed to make the decision.
everyone about the Fairgrounds purchasing property for $180,000 to be paid annually
with the last payment due in August.He
talked about the County making the payments.He stated that he is looking at transferring the property to the County
from the Fairgrounds board before the final payment is made.He informed everyone that the Fairgrounds board
has been renting the house.He stated
that the CountyAttorney has the information to transfer the property to the
County.He further stated that there is
a month-to-month renter in the house currently for $600 per month.He talked about the County leasing the property.He further talked about the Fairgrounds board
discussing leasing the property to have additional revenue and the expansion of
Ken Richardson talked about the erosion problems at the fairgrounds that need
to be addressed.
Warren Taylor talked about using the garage for storage if it isn’t included in
the lease.He further stated that if the
County doesn’t need the property then continue leasing it.
Adams talked about
the pros and cons of leasing the property.He explained the actions of the Fairgrounds board regarding this
Board of Commissioners discussed the fairgrounds property, fund raising and the
Sandy Carter Herndon made a motion to transfer the property to the
County before making the final payment.Commissioner Ken Richardson seconded the motion. Vote 4:0.
Sandy Carter Herndon suggested that the County lease the property if the
County doesn’t have a need for the facilities.She talked about the lease payments will come to the County once the
property has transferred and then the maintenance and repair will be the
responsibility of the County.
Ken Richardson and County Manager Don Adams talked about the property being insured by the County’s
insurance once the property has been transferred.
Graylen Blevins and County Manager Don Adams talked about the current agreement is a verbal
month-to-month lease and honoring the agreement that the Fairgrounds board has
with the tenant.
Adams talked about
the annual reports requested by the Board.He stated that currently department heads are scheduled from August to
mid-April.He talked about scheduling
the special appropriations groups.
Board of Commissioners and County Manager Don Adams talked about having the special appropriation’s reports
during the same timeframe.
Ken Richardson talked about a letter from NCACC regarding HB 1638 which
eliminates 911 funding.
Board of Commissioners talked about the impact of the elimination of the 911
funding, and the Board not in favor of this bill.
Board asked the CountyManager to research this bill and let each Commissioner know what
he finds out.
Ken Richardson talked about HB 635 requiring time for public comment at each
meeting.He further talked about finding
out which agencies are required to follow this action.
Warren Taylor talked about a court ruling that will affect school funding
regarding fines and forts. He summarized
the court ruling.
Board of Commissioners and CountyManager talked about the fines and forts.
Warren Taylor asked for public comments.None were received.
Being no further business, Commissioner
Ken Richardson made a motion to adjourn the meeting at .Commissioner
Graylen Blevins seconded the motion.Vote