The Alleghany
County Board of Commissioners met in regular session on Tuesday, July 6, 2004, at 6:30pm in the
Conference Room of the County Office Building, 90 South
Main Street, Sparta, North
Carolina.
Present: Chair Eldon Edwards, Vice-Chair Warren Taylor,
Commissioner Graylen Blevins, Commissioner Sandy Carter Herndon,
Commissioner Patrick Woodie, County Manager Don Adams, and Clerk to
the Board Karen Evans. County
Attorney Ed Woltz was absent.
Chair Eldon Edwards called the meeting
to order.
Commissioner Patrick
Woodie opened the meeting with a prayer.
Commissioner Sandy Carter Herndon made
a motion to approve the agenda for this July
6, 2004, meeting. Commissioner
Graylen Blevins seconded the motion.
Vote 5:0.
AGENDA
Monday, July 6, 2004
6:30 PM
6:30 Meeting Called To Order
Motion on Agenda for July 6, 2004 meeting
Motion
on Minutes for June 2, 3, 4, 11 and 21, 2004 meetings
6:35 Public Hearing
RE:
911 Road Names
6:45 Mary Walker
RE: Tax Appeal
County Business
1. Administrative Assistant—Recreation/Planning Job
Description
2. Register of Deeds Contract (added)
3. Other Business
4. Public Comments—30 minutes
5. Adjourn
Commissioner Patrick
Woodie made a motion to approve the minutes for the June 2, 3, 4,
11 and 21, 2004 meetings. Commissioner Warren Taylor seconded the motion. Vote
5:0.
Wendy
Williams, E-911 Coordinator/Mapper, presented two new road names, Shadow Lane and Bobcat Lane, for the
Board’s approval. She explained where
each road is located.
Commissioner
Warren Taylor made a motion to approve the road name requests as presented by
the E-911 Coordinator/Mapper.
Commissioner Sandy Carter Herndon
seconded the motion.
The
motion died due to lack of holding the required public hearing on road names before
taking action.
Chair
Eldon Edwards recessed the regular meeting at 6:33pm and opened
the public hearing regarding E-911 Road Names.
Chair Eldon Edwards asked for public
comments. None were received.
Chair
Eldon Edwards closed the public hearing at 6:35pm and
reconvened the regular meeting.
Commissioner
Warren Taylor made a motion to approve the road names as presented by the E-911
Coordinator/Mapper. Commissioner Sandy Carter Herndon seconded
the motion. Vote 5:0.
Mary
Walker, Tax Administrator, presented two tax appeals to the Board about penalties
on discoveries for vacation rental property in the County. She explained that the Tax Office has sent
out discovery notices on vacation rental properties in Alleghany County that have not
previously been taxed. She further
explained that the two appeals are only appealing the penalties not the actual
taxes due. She gave the Board two
letters concerning the appeals in the amount of $27.10 for Owen and $109.40 for
Pulley.
The
Board of Commissioners and Mary Walker discussed
vacation rental properties, taxation; releasing taxes, interest, penalties; actions
the Board may take on releasing the penalties; deferred taxes; taxes being
comprised and readjusted for all of the vacation rental properties and the
Board being held personally liable for compromised taxes. Mary Walker reminded
everyone that the taxes are not being appealed, only the late listing
penalty.
Commissioner
Sandy Carter Herndon stated that she is
removing herself from this vote because she owns a vacation rental property and
has a direct financial interest in this matter.
The
Board of Commissioners and Mary Walker discussed the
taxpayer’s responsibility of listing taxes every January and process of
appealing the discovery.
Commissioner
Patrick Woodie made a motion
to deny the two tax appeals for Owen and Pulley. Commissioner Warren Taylor seconded the
motion. Vote 4:0. (Commissioner Sandy Carter Herndon
abstained from voting due to her financial interest in the matter).
Chair
Eldon Edwards stated that a Register of Deeds contract needs to be added to the
agenda under County Business.
County Manager Don Adams presented a
job description for the Administrative Assistant’s position in the
Recreation/Planning Department. He
explained that this position is included in this year’s budget.
Commissioner
Patrick Woodie made a motion
to approve the job description for the Recreation/Planning Administrative
Assistant. Commissioner Sandy Carter Herndon
seconded the motion. Vote 5:0.
County Manager Don Adams presented the
proposed contract for the Register of Deeds office and Logan Systems. He reminded everyone that this contract was
discussed during the budget process and has been reviewed by our County Attorney. He reviewed
the highlights of the contract; three-year term extendable for an additional
two years, $2,730 per month for the first two years and then 4% each year
thereafter.
Commissioner
Sandy Carter Herndon made a motion to approve
the Logan Systems contract. Commissioner
Warren Taylor seconded the motion. Vote
5:0.
Chair
Eldon Edwards stated that everyone has received a copy of the jail report for their
review. He asked about the T&K Food
Service contract renewing annually and reviewing the annual medical plan and
locks not working on cell blocks.
County Manager Don Adams stated that
he would have to talk with the Sheriff about this report.
Chair
Eldon Edwards mentioned an article in the Winston-Salem Journal about solid
waste tonnage per person decreasing in Alleghany County when
comparing 1991-1992 to 2002-2003. The
Board briefly discussed the impact of this reduction and commended everyone for
these efforts.
Chair Eldon Edwards asked for public
comments.
Travis
Sturgill apologized for being late for filming this meeting.
Chair Eldon Edwards asked for further
public comments. None were received.
Being no further business, Commissioner
Warren Taylor made a motion to adjourn the meeting at 7:07pm. Commissioner Graylen Blevins seconded the
motion. Vote 5:0.
Respectfully
submitted,
Karen Evans
Clerk
to the Board
Attest:
Eldon
Edwards
Chairman