The Alleghany
County Board of Commissioners met in regular session on Monday, June 21, 2004, at 10:00am in the
Conference Room of the County Office Building, 90 South
Main Street, Sparta, North
Carolina.
Present: Chair Eldon Edwards, Vice-Chair Warren Taylor,
Commissioner Sandy Carter Herndon, Commissioner Patrick
Woodie, County Manager Don Adams, and Clerk to
the Board Karen Evans. Commissioner Graylen Blevins was present but
arrived late. County Attorney Ed Woltz was
absent.
Chair Eldon Edwards called the meeting
to order and opened with a prayer.
Commissioner Patrick Woodie made a motion
to approve the agenda for this June 21, 2004,
meeting. Commissioner Sandy Carter Herndon seconded
the motion. Vote 4:0.
AGENDA
Monday,
June 21, 2004
10:00
AM
10:00 Meeting Called To Order
Motion on Agenda for
June 21, 2004 meeting
Motion on
Minutes for June 7, 2004 meeting
10:05 Mary Walker
RE: Tax Releases & Refunds
10:15 April Caudill
RE: System Safety Plan
10:20 Rebecca
Bloomquist
RE: Scattered Site Policies, Procedures &
Contract
10:30 Public Hearing
RE: NAPCO, Inc.
County Business
1. Reminder July 5, 2004, meeting
2. Library Board
Appointments
3. Current Year
Budget Amendments
4. Other Business
5. Public
Comments—30 minutes
6. Closed
Session—NCGS 143-318.11 (a) (6)—personnel
7. Adjourn
Commissioner Warren Taylor made a
motion to approve the June 7, 2004,
minutes. Commissioner Patrick
Woodie seconded the motion. Vote 4:0.
Mary Walker, Tax Administrator, presented the tax
requests for vehicles for May 2004 in the amount of $3,646.01 for releases and
$218.94 for refunds.
Commissioner Sandy
Carter Herndon made a motion to approve the tax
requests for vehicles for May 2004 in the amount of $3,646.01 for releases and
$218.94 for refunds. Commissioner Warren
Taylor seconded the motion. Vote
4:0.
Mary Walker, Tax Administrator, presented the tax
requests for real property for May 2004 in the amount of $961 for releases and
$143.20 for refunds.
Commissioner Patrick
Woodie made a motion to approve the tax requests for
real property for May 2004 in the amount of $961 for releases and $ for
refunds. Commissioner Warren Taylor seconded
the motion. Vote 4:0.
Mary
Walker, Tax Administrator, presented a motor-vehicle appeal for a Chevrolet
Truck with a tax value of $9,650. She
further explained that she recommends the value be $6,675. The Board discussed the recommendation.
Commissioner Patrick
Woodie made a motion to accept the Tax Administrator’s
recommendation on this motor-vehicle appeal.
Commissioner Warren Taylor seconded the motion. Vote 4:0.
Mary Walker, Tax Administrator,
presented a motor-vehicle appeal for a Buick Century with a tax value of
$15,340. She explained that her
recommendation for the vehicle is $11,825.
Commissioner Sandy Carter Herndon made
a motion to accept the Tax Administrator’s recommendation on this motor-vehicle
appeal. Commissioner Patrick
Woodie seconded the motion.
Vote 4:0.
Mary Walker, Tax Administrator,
presented a motor-vehicle appeal for a Cadillac with a tax value of
$24,220. She explained that her
recommendation for the vehicle is $22,925.
Commissioner Patrick
Woodie made a motion to accept the Tax Administrator’s
recommendation on this motor-vehicle appeal.
Commissioner Warren Taylor seconded the motion. Vote 4:0.
April Caudill, Transportation Director,
presented the System Safety Plan for Alleghany in Motion. She gave the Board an overview of the Plan.
Commissioner Patrick
Woodie made a motion to approve the System Safety Plan as presented
by the Transportation Director.
Commissioner Sandy Carter Herndon
seconded the motion. Vote 4:0.
Rebecca
Bloomquist with High Country Council of Governments reviewed the
policies and procedures for the 2004 Scattered Site grant; Residential
Anti-Displacement and Relocation Assistance Plan, Code of Conduct Resolution.
Commissioner Graylen Blevins arrived at
10:16am.
Rebecca
Bloomquist continued discussing the policies and procedures for the
2004 Scattered Site program; Fair Housing Complaint Procedure, Fair Housing
Resolution, Equal Employment Plan, Optional Coverage Relocation Plan, Optional
Coverage Relocation Plan Resolution, Section 504 ADA Grievance Procedures,
Local Economic Benefit for Low and Very Low Income Persons Plan, Grant Project
Ordinance, Recipient’s Plan to Further Fair Housing.
County Manager Don Adams presented the
proposed administrative contract with High Country Council of Governments for administering
this Scattered Site grant. He talked
about being eligible for additional funds if the project is completed
earlier. He further talked about the
budgeting aspect of the contract.
The Board of Commissioners, County
Manager Don Adams and Rebecca
Bloomquist discussed the 2004 Scattered Site grant program and
assisting low-income people in the County.
Commissioner Sandy Carter Herndon made
a motion to approve the policies, procedures and contract for the 2004 Scattered
Site grant program. Commissioner Warren
Taylor seconded the motion. Vote 5:0.
Chair Eldon Edwards recessed the
regular meeting at 10:30am and opened a
public hearing in regards to economic development incentives for NAPCO.
County Manager Don Adams gave a PowerPoint
presentation to everyone regarding the incentives for NAPCO/Caraustar. He explained the details in the incentive
package that includes $37,600 payable to NAPCO contingent upon the additional
investment and number of employees during the next five years. He stated that $12,000 will be paid up front
to help the company with soft costs. He
further stated that the $12,000 will be credited towards future payments
payable to the company.
Rocky Proffit expressed his
appreciation to the County Commissioners and the County Manager for assisting
in this project. He gave an overview of
current and future NAPCO products.
Commissioner Warren Taylor, Commissioner
Patrick Woodie and Chair
Eldon Edwards stated their appreciation for Mr. Proffit’s efforts in the
County.
Chair Eldon Edwards asked for public
comment.
Dr. Kim Robinson with Caraustar stated
that he appreciated the Board’s support and look forward to beginning this
joint venture.
Rocky Proffit said the project should start
during the first of July.
Dr. Robinson mentioned the five-year
plan for this facility.
Rocky Proffit discussed hiring
additional employees.
Chair Eldon Edwards asked for further
comments. None were received.
Chair Eldon Edwards closed the public
hearing at 11:00am and
reconvened the regular meeting.
Commissioner Graylen Blevins made a
motion to approve the proposed incentive agreement for NAPCO. Commissioner Warren Taylor seconded the
motion. Vote 5:0.
Rocky Proffit mentioned another product
that NAPCO has been working on recently.
County Manager Don Adams reminded the
Board that the next Commissioners’ meeting is on the July 4th observed
holiday; therefore, the next meeting will be on July 6th at 6:30pm according to
our rules of procedures.
County Manager Don Adams presented a
letter to the Board from the library asking for Elizabeth (B.J.) Edwards and
Jonathan Halsey be appointed to serve on the library board.
Commissioner Warren Taylor made a
motion to approve the appointment of Elizabeth (B.J.) Edwards and Jonathan
Halsey to the local library board. Commissioner
Sandy Carter Herndon seconded the
motion. Vote 5:0.
County Manager Don Adams presented the
following budget amendments; General Fund #23 in the amount of $900 for the
Register of Deeds office for telephone and postage, General Fund #24 in the
amount of $35,665 moving monies from the Health Department fund to the General
Fund for the Transfer Facility floor repairs, General Fund #25 in the amount of
$12,446 for the Register of Deeds Enhancement Fund, General Fund #26 in the
amount of $3,861 to cover payroll expenses due to the odd number of days in the
budget year and increase the Register of Deeds retirement pension; which is a
percentage of her revenues, General Fund #27 in the amount of $86,182 for the
Jail’s hospital expense, supplies, laundry & cleaning, food &
provisions and boarding of prisoners due to the amount of prisoners this year,
General Fund #28 in the amount of $566 for insurance proceeds due to an
automobile accident, General Fund #29 in the amount of $4,631 to Sparta
Alleghany Fire Department for maintenance and repairs on the ladder fire truck.
Chair Eldon Edwards discussed the
maintenance and repair on the ladder truck, purpose of the ladder truck and
selling the fire truck if it isn’t needed.
The Board of Commissioners discussed
waiting to make the decision about selling the ladder truck.
County Manager Don Adams continued
presenting the budget amendments; Drug Fund #1 in the amount of $1,657,
Enhancement Fund #1 in the amount of $12,446, Enhancement Fund #2 in the amount
of ($15,033) and Health Department Fund #1 in the amount of $35,665.
Commissioner Sandy Carter Herndon made
a motion to approve all of the budget amendments as presented by the County Manager. Commissioner Warren Taylor seconded the
motion. Vote 5:0.
Commissioner Graylen Blevins apologized
for being late.
Chair Eldon Edwards talked about a
letter from Department of Transportation concerning US 21 from Sparta to Roaring
Gap. He talked about the project being
in the TIP program but needs to be moved up and adding Roaring Gap Mountain to the
project.
Chair Eldon Edwards asked for public
comments. None were received.
Commissioner Warren Taylor made a
motion to enter into closed session at 11:29am under NCGS
143-318.11 (a) (6)—personnel. Commissioner
Patrick Woodie seconded the
motion. Vote 5:0.
Clerk to the Board Karen Evans did not
attend the closed session meeting.
Commissioner Patrick
Woodie made a motion to adjourn closed session and reconvene the
regular meeting at 12:48pm. Commissioner Sandy Carter Herndon seconded
the motion. Vote 5:0.
Chair Eldon Edwards stated no action
was taken in closed session.
Being no further business, Commissioner
Warren Taylor made a motion to adjourn the meeting at 12:49pm. Commissioner Patrick
Woodie seconded the motion.
Vote 5:0.
Respectfully
submitted,
Karen Evans
Clerk
to the Board
Attest:
Eldon
Edwards
Chairman