Alleghany County Board of Commissioners met in regular session on Monday,
February 20, 2006, at in the Conference Room of the CountyOfficeBuilding, 90
South Main Street,
Sparta, North Carolina.
Present:Chair Eldon Edwards, Vice-Chair Warren
Taylor, Commissioner Sandy Carter Herndon, Commissioner Ken Richardson, CountyAttorneyDonna
Adams and Clerk to
the Board Karen Evans.Commissioner
Graylen Blevins was absent.
Eldon Edwards called the meeting to order and welcomed everyone.
Carter Herndon opened the meeting with a prayer.
Eldon Edwards stated that the annual report for the Sparta-Alleghany Volunteer
Fire Department needs to be removed from this agenda.
Warren Taylor made a motion to approve the amended agenda for this February 20,
2006, meeting.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
February 20, 2006
Motion on Agenda for
February 20, 2006 meeting
Motion on Minutes for January 30, 2006 joint meeting & February
RE:Tax Releases & Refunds
RE:DuncanRecreationCenter for 2006
CDBG Property Purchase
RE:Community Child Protection Team Annual Report
Income Maintenance Caseworker New Hire
Register of Deeds Annual Report
Sparta-Alleghany Volunteer Fire Department
7.SpartaElementary School Renovation Project Ordinance
9.Public Comments—30 minutes
10.Closed Session—NCGS 143-318.11 (a)
143-318.11 (a) (6)—personnel
Carter Herndon made a motion to approve the minutes for the January 30 and
meetings.Commissioner Warren Taylor
seconded the motion.Vote 4:0.
Fender, Elections Director, came before the Board to present the contract and
grant acceptance agreement for the new voting machines.She stated that the final costs to AlleghanyCounty for the voting machines are $53,775.
Adams reviewed the
breakdown of the costs including total costs of $196,565; grant amount of
$112,790 and additional monies from the State being $30,000.He explained budget amendment General Fund
#23 in the amount of $142,790.
Carter Herndon and Karen
Fender discussed the costs
of the software and hardware maintenance.
Warren Taylor made a motion to approve the documents and budget amendment
General Fund #23 in the amount of $142,790.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
Walker, Tax Administrator, presented the January 2006 real property requests in
the amount of $2,901.47 for refunds and $2,295.50 for releases.
Commissioner Sandy Carter Herndon made a motion to approve the January 2006 real property
requests in the amount of $2,901.47 for refunds and $2,295.50 for
releases.Commissioner Warren Taylor
seconded the motion.Vote 4:0.
Mary Walker presented the January 2006 automobile requests in the amount
of $369.66 for refunds and $1,470.43 for releases.
Commissioner Warren Taylor made a
motion to approve the January 2006 automobile requests in the amount of $369.66
for refunds and $1,470.43 for releases.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
Mary Walker presented a letter from
Mr. Upright regarding a discovery that was completed for a dwelling located on
his property.She explained that his
concern is about the late listing penalties because he didn’t realize he hadn’t
paid taxes on the dwelling.She read
NCGS 105-312 about the Board’s options.She stated that prior boards have never made any adjustments.She explained the difference between NCGS
105-312 and 105-380.
Commissioner Warren Taylor and Mary
Walker discussed new tax software to show more information on the tax bill.
Commissioner Sandy Carter Herndon stated that she thought it was the property owner’s
responsibility to make sure the tax information was correct.
Mary Walker stated that the burden
of proof is on the taxpayer.She further
stated that everyone should check their property record card.
Commissioner Warren Taylor and Mary
Walker discussed these things could be taken care of during the Board of
Equalization and Review.She stated that
the appeal timeline is 30 days after a discovery is made.
Commissioner Sandy Carter Herndon stated her concern about opening the door for other
requests if this request is granted.
Commissioner Sandy Carter Herndon made a motion to not waive the penalties on the tax bill
and send Mr. Upright a letter.Commissioner Warren Taylor seconded the motion. Vote 4:0.
Mary Walker presented a vehicle
appeal for a Ford Taurus.She stated
that this vehicle has a salvage title, and she is recommending the value be at
Warren Taylor made a motion to approve the Tax Administrator’s recommendation
of $1,000.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
Walker talked about a commercial solid waste bill for Jack Rollins from
2001.She stated that he hasn’t paid the
bill because he wasn’t sure if it belonged to him.She explained that the bill was generated
from the remodeling of a house into office space on Main Street.She further
explained that Melvin Coe verified his signature on the ticket on behalf of
Jack Rollins.She said that Melvin Coe
was doing the work for Jack Rollins, and he told Jack Rollins about the
bill.She further said that she was
letting the Board know of the situation.
McGrady stated that the tickets go back to 2000, and Melvin Coe verified who
signed the tickets for that job.
that some additional rules have been set.He reviewed the current policy and talked about having a better system
now than in 2000-2001.
Amy Pardue, Planner/Recreation Director, presented a proposal for the DuncanRecreationCenter pool to address the safety issues in order to open the pool
this season.She explained that she had
talked with the health inspector and the County’s maintenance crew.She reviewed the major safety concerns from
the PARTF grant presentation.She
explained the amount needed for the safety issues; aquatic matting, deck
patching, pool patching, pool paint, pressure washing, signs and pool
thermometers.She further explained that
the prices for full aquatic matting and partial
aquatic matting.She talked about the
total costs above the PARTF grant will be $365.She explained the usage of the pool last year and issues about using the
Warren Taylor, Commissioner Sandy
Carter Herndon and Amy Pardue discussed the aquatic matting.
Sandy Carter Herndon made a motion to approve the full matting and allow
the pool to open this season.
Ken Richardson asked about money spent before the grant cycle will be the
responsibility of the County.
that the County will be bearing the entire costs for anything spent before the
grant award date.He talked about the
long-term benefit from the matting.
Amy Pardue reminded everyone that the concerns at the pool aren’t new
Warren Taylor seconded Commissioner Herndon’s motion to approve the safety
items and allow the pool to open this season.
Ken Richardson asked if the motion was for the full amount.
Carter Herndon stated yes.
Board voted on the motion on the floor.Vote 4:0.
Amy Pardue introduced Michelle
Ball to discuss
the CDBG property purchase.
Michelle Ball explained that one home that was scheduled to be replaced
on the Scattered Site grant is on a 1/10 of an acre lot.She explained that this property has a septic
system but no water.She further
explained that the adjoining property owner would sell ¾ of acre.She stated that there is money in the budget
for this land purchase.She explained
that she couldn’t get anything to go through for purchasing the adjoining
property, and the homeowner found another piece of property close to the
original site that already has water but needs a septic system.She explained that the purchase price is
$17,500 for the 0.6 acre lot, everyone has agreed to this purchase, and the
contract is ready to be signed.
that one condition of the sale would be that a pump must be installed in the
Michelle Ball agreed and explained that the Health Department has been
contacted about the septic system.
Warren Taylor made a motion to approve the purchase contract for the property.
Carter Herndon added that the sale be subject to a successful perk test
and pump being installed.She seconded
the motion.Vote 4:0.
Adams stated that
in order to get the property in her name that this may come back before the
Wing reviewed the forms, rules and regulations for the ropes course.He stated that he is ready to start
construction as soon as permission can be granted.
Eldon Edwards and Glen Wing discussed the impact to the area, the lay of the
land, daytime activity, and the course will be subject to weather conditions.
that this will be handled through the recreation department and the facilitator
will be paid through fees collected.He asked
Glen Wing to call him about the bridge area before construction because of
springs in the area.
Warren Taylor asked if the scheduling will go through the recreation
Amy Pardue stated yes, it will.
Ken Richardson made a motion to approve the ropes course.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
Sandy Ashley, Social Services Director,
presented the annual report from the Child Protection Team/Child Fatality
Prevention Team.She gave an overview of
the teams’ actions.She reviewed the
gaps and deficiencies and how to address these problems.
Commissioner Sandy Carter Herndon, Commissioner Warren
Taylor, Sandy Ashley and Eva Wooten discussed the growing difficulty of communicating
with Spanish-speaking people and the inability to find interpreters when they
Commissioner Sandy Carter Herndon asked that a job
description be put together in order to help find some interpreters.
Ashley mentioned that she gave the Board a list of the current membership for
Eldon Edwards thanked Sandy
Ashely and Eva
Wooten for the report.
Ashley informed the Board about three awards child protection services received
for 2004-2005.She explained each award.
Ashley told the Board that Marlene
Caudill is retiring
at the end of the March, and she is requesting permission to overlap one
position in March in order to allow for a smooth transition.She stated that no additional money is
Ken Richardson made a motion to approve the request to overlap positions in
March.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
Lizabeth Roupe came before the Board to present the annual report for the
Register of Deeds office.She talked
about moving into the new AdministrationBuilding and thanked the Maintenance Department and the CountyManager for their efforts on the move.She stated that everyone appreciates the
additional space.She reviewed the
number of deeds recorded, cancellation of deed of trusts recorded, excise tax
collected, value of property transferred, number of vital certified records
issued, marriage licenses issued, death certificates recorded, plats recorded,
new notaries sworn in and the number of non-certified records issued.She reviewed their long term and short term
goals.She further reviewed the duties
of her staff.She explained the amount
of training involved for electronic recordation.
Adams mentioned a
contract with the Clerk of Court’s Office and the Register of Deeds’
office.He stated that Lizabeth Roupe has researched how the two offices can be connected
Lizabeth Roupe talked about 14 counties in the State already have this
capability.She stated that the
Administrative Office of the Courts will provide the pilot software for free.
Adams mentioned the
contract covers what you can do with the software.He stated that it is a secure software
Carter Herndon complimented the Register of Deeds
office and the accessibility to the records.
Adams presented a
letter from Allied Waste (BFI) regarding the options they are offering for the
transportation and disposal of the County’s solid waste.He reviewed the two options they are offering
and explained the differences.He stated
he contacted GDS, and they can’t bid on a package at this time.
Board of Commissioners talked about there is a more security with a three-year
Warren Taylor made a motion to approve the three-year option with Allied Waste
(BFI).Commissioner Ken Richardson
seconded the motion.Vote 4:0.
Adams stated that he
would like to make the Board aware of bills of concern that he learned about at
his manager’s meeting.
Ken Richardson gave the Board an update on the Medicaid relief.He explained that he attended the NCACC
steering committee last Tuesday.He
stated larger counties oppose this action, there were more representatives from
the larger counties at the meeting and the vote was to not recommend the sales
tax option.He explained that the full
Board of Directors decided to not vote on the matter.He further explained discussions on the
Medicaid issue and sales tax.
reviewing the bills of concern including exempting builders’ inventory,
public-private solid waste collections and 911 fees.He explained how these bills could affect the
budget amendment General Fund #21 in the amount of $2,300 for CJPP.He stated that additional monies had been
received from the State.
Warren Taylor made a motion to approve budget amendment General Fund #21 in the
amount of $2,300 for CJPP.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
budget amendment General Fund #23 in the amount of $109,500 for the Jail
medical expenses.He explained that this
is a follow-up regarding the inmate that had heart bypass surgery and an
additional $33,500 for increased medical costs due to having more inmates than
was budgeted.He informed the Board that
the same issue will be discussed for the food for inmates.
Warren Taylor made a motion to approve budget amendment General Fund #23 in the
amount of $109,500 for the Jail medical expenses.Commissioner Ken Richardson seconded the
Adams talked about
a cost savings contract with Bob Segal.He reminded the Board that Mr. Segal has previously worked on a
telecommunication contract for the County.He stated that Mr. Segal gave him a list of suggestions to save money on
telecommunications.He further stated
that he asked Mr. Segal to research some of these issues.He reminded the Board that Mr. Segal receives
half of the savings that the County gets through suggestions that are
implemented.He gave the Board reasons
why he is asking for another contract with Mr. Segal.He asked the Board to exempt the Jail in the
cost savings contract because he was already working on some items there.
Warren Taylor and County Manager Don
that Mr. Segal would only have access to public records.
Ken Richardson made a motion to approve the contract with Bob Segal with the
exception of the LawEnforcementCenter.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
Eldon Edwards stated that he had spoken to Charles Joines about a meeting with
the School Board.He further stated that
they could meet on March 13 at at the Board of Education Conference Room.
Adams presented the
project ordinance for the SpartaElementary School renovation project in the amount of $1,950,000.He reviewed the ordinance.
Warren Taylor made a motion to approve the project ordinance for SpartaElementary School in the amount of $1,950,000.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
Eldon Edwards mentioned a letter he received from the Partnership for Children
requesting a Commissioner or appointee to fill the vacancy on their board.
Adams talked about their
Warren Taylor stated that he will try to go to the meetings.
Eldon Edwards stated his appreciation.
Eldon Edwards made a motion to approve Warren Taylor to serve on the
Partnership for Children board.Commissioner
Ken Richardson seconded the motion.Vote
Eldon Edwards talked about the eminent domain issue that has been discussed.
Ken Richardson stated that he understands that it may not be introduced in the
short session but probably would be introduced in the 2007 session.
Warren Taylor talked about recent action regarding BB&T and eminent domain
and other lending institutions following BB&T.
Carter Herndon stated that there are efforts being made in the County to
oppose it in AlleghanyCounty.
Warren Taylor and Commissioner Sandy Carter Herndon stated that they don’t think it is a good idea.
Eldon Edwards asked for further public comments.None were received.
Commissioner Warren Taylor made a
motion to enter into closed session at under NCGS 143-318.11 (a) (4)—economic development and (a)
(6)—personnel.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.
The Board of Commissioners took a
brief recess at .
Commissioner Warren Taylor made a
motion to adjourn the closed session at and reconvene the regular meeting.Chair Eldon Edwards seconded the motion.Vote 4:0.
Chair Eldon Edwards stated no action
was taken during closed session.
Being no further business,
Commissioner Warren Taylor made a motion to adjourn the meeting at .
Commissioner Sandy Carter Herndon asked about the status of the land-use plan.
Adams stated that a
committee meeting has been scheduled for next week, and he will be presenting
it to the Commissioners at the first meeting in March.He explained that it is missing some
Commissioner Ken Richardson stated
the Board of Commissioners must come up with the final version.
Commissioner Sandy Carter Herndon seconded the motion to adjourn at .Vote 4:0.
Clerk to the Board
IT ORDAINED by the Board of Commissioners of Alleghany County, North Carolina,
meeting this the 20th day of February, 2006 that:
I.The following amounts are hereby
appropriated to be expended in the Sparta Elementary School Capital Project
Fund for the life of the Project:
II.It is estimated that the following
revenues will be available in the Sparta Elementary School Capital Project Fund
for the life of the Project: