The Alleghany County Board of Commissioners met in regular session on Monday, December 19, 2005, at 10:00am in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

 

            Present:  Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Sandy Carter Herndon, Commissioner Ken Richardson, County Attorney Donna Shumate, County Manager Don Adams and Clerk to the Board Karen Evans.  Commissioner Graylen Blevins was present but arrived late.

 

Chair Eldon Edwards called the meeting to order.

 

Commissioner Ken Richardson opened the meeting with a prayer.

 

Chair Eldon Edwards stated that Glade Creek Volunteer Fire Department won’t be attending this meeting and closed session under personnel needs to be added to the agenda.

 

Commissioner Sandy Carter Herndon made a motion to approve the amended agenda for this December 19, 2005, meeting.  Commissioner Warren Taylor seconded the motion.   Vote 4:0.

 

AGENDA

Monday, December 19, 2005

10:00 AM

 

10:00              Meeting Called To Order

                        Motion on Agenda for December 19, 2005 meeting

Motion on Minutes for December 5, 2005

10:05              Mary Walker

                        RE:  Tax Releases & Refunds

10:15              Michelle Ball

                        RE:  Scattered Site Program Update 

10:25              Maintenance/Transfer Facility Annual Report

10:35              Glade Creek Volunteer Fire Department Annual Report   (deleted)

10:45              Health Advisory Council Annual Report

                        County Business

1.      January Meetings Schedule

2.      JCPC Budget Amendment

3.      Other Business

4.      Public Comments—30 minutes

5.      Closed Session—NCGS 143-318.11 (a) (6)-personnel   (added)

6.    Adjourn

 

Commissioner Sandy Carter Herndon made a motion to approve the minutes for the December 5, 2005, meeting.  Commissioner Warren Taylor seconded the motion.  Vote 4:0.

 

Mary Walker, Tax Administrator, presented the November 2005 real property requests in the amount of $904.38 for refunds and $107,596.84 for releases.

 

She explained that the releases included a release for $107,163.65 but she discovered $118,189.45 in relation to that release.

 

            Commissioner Warren Taylor made a motion to approve the November 2005 real property requests in the amount of $904.38 for refunds and $107,596.84 for releases.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 4:0. 

 

            Mary Walker presented the November 2005 automobile requests in the amount of $416.57 for refunds and $2,725.01 for releases.

 

            Commissioner Graylen Blevins arrived at 10:06am.

 

Commissioner Sandy Carter Herndon made a motion to approve the November 2005 automobile requests in the amount of $416.57 for refunds and $2,725.01 for releases.  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

Mary Walker presented a letter to the Board from Ira McGrady.  She explained that he owns a piece of property with his daughter.  She stated that the daughter has delinquent taxes on this property.  She explained that she recently discovered that Mr. McGrady’s name is the deed and sent him a letter regarding his responsibility for the taxes.  She stated that he is making payments but doesn’t think he should have to pay the interest and penalties.  She reminded the Board that State law doesn’t require a tax bill to be sent and that the burden is on the taxpayer for paying the taxes.  She talked about the delinquent taxes have been paid up to 2002 since the daughter and father are making payments.  She estimates that the taxes will be current by June of next year provided they continue making payments as they are now.  She stated that her recommendation to the Board is to take no action.

 

Commissioner Warren Taylor talked about the need for a written reply to the letter.

 

Mary Walker stated that she normally sends a letter to the parties involved on any Board action.  She talked about the State doesn’t allow changing the penalties and interest.  She stated that she will be glad to write a letter regarding Mr. McGrady’s request.

 

Michelle Ball with High Country Council of Governments gave the Board an update on the CDBG Scattered Site Housing Program.  She explained the three-year cycle of receiving monies for the program.  She further explained the program requirements.  She gave the Board a pamphlet about the program.  Also, she gave the Board pictures of the properties involved in this grant cycle.  She updated the Board about the status of each property.

 

Larry Davis, Public Works Director, gave his annual report for the Transfer Facility, Animal Control and Maintenance departments.  He explained the amount of refuse that goes through the Transfer Facility annually, statistics on animal control calls and the activities of the Maintenance department.

 

Commissioner Warren Taylor and Larry Davis discussed the number of employees in the Maintenance department.

 

Commissioner Sandy Carter Herndon and Larry Davis discussed the recycling program, having to pay for someone to take the glass, cardboard and aluminum having a good market.

 

County Manager Don Adams reminded everyone that the current recycling contract states that the County will reimburse Mr. Brady for the costs of the glass disposal.

 

Commissioner Graylen Blevins, County Manager Don Adams and Larry Davis talked about process for the owner getting their animal back after it has been taken to the animal shelter.

 

Commissioner Graylen Blevins stated his appreciation for the Maintenance employees.

 

Chair Eldon Edwards stated his appreciation for everyone’s efforts.

 

Lidjea Andrews presented the annual report for the Health Advisory Council.  She updated the Board on the activities that they had been doing for the past year.

 

Chair Eldon Edwards thanked her for the good report.

 

Commissioner Ken Richardson stated that he serves on this Board, and they are a hard working group.

 

Chair Eldon Edwards, Commissioner Graylen Blevins and Lidjea Andrews talked about the 100% tobacco free school policy and the drug-free school program.

 

County Manager Don Adams talked to the Board about rescheduling the January meetings because they fall on County holidays.  He explained the importance of having a public hearing on the school financing before January 4th.

 

The Board discussed dates for the meetings.  The Board decided to hold the public hearing on January 2nd at 6:30pm and regular meetings on January 10th at 6:30pm and January 23rd at 10:00am.

 

County Manager Don Adams presented budget amendment General Fund #18 for the JCPC program in the amount of ($1,905). 

 

Sara Drake explained that budget amendment and how it will affect the programs.

 

Commissioner Sandy Carter Herndon made a motion to approve budget amendment General Fund #18 in the amount of ($1,905).  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

Commissioner Ken Richardson stated that he has been invited to serve on the NCACC Human Resource Steering Committee again.  He further stated that he is mentioning this because it will require trips to Raleigh. 

 

Commissioner Ken Richardson mentioned the amount of valuable information in the NCACC Legislative Summary.

 

Chair Eldon Edwards talked about an Institute of Government workshop regarding Working for Results as a Board.  He stated the workshop is being held on January 25 in New Bern and February 23 in Hickory.  He said he thought it would be a good idea if everyone could attend this.

 

Chair Eldon Edwards asked for public comments.  None were received.

 

            Commissioner Warren Taylor made a motion to enter into closed session at 11:08am under NCGS 143-318.11 (a) (6)—personnel.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 5:0.

 

            The Board of Commissioners took a brief recess at 11:08am.

 

            Commissioner Ken Richardson made a motion to adjourn the closed session at 11:28am and reconvene the regular meeting.  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

            Chair Eldon Edwards stated no action was taken during closed session.

 

            Being no further business, Commissioner Warren Taylor made a motion to adjourn the meeting at 11:29am.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

Respectfully Submitted,

 

 

 

Karen Evans

Clerk to the Board

 

 

Attest:

 

 

 

Eldon Edwards

Chairman