The Alleghany County Board of Commissioners met in regular session on Monday, November 17, 2003, at 3:30pm in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

 

            Present:  Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Graylen Blevins, Commissioner Sandy Carter, County Manager Don Adams, and Clerk to the Board Karen Evans. Commissioner Patrick Woodie and County Attorney Ed Woltz were absent. 

 

Chair Eldon Edwards called the meeting to order.

 

Commissioner Graylen Blevins opened the meeting with a prayer.

 

Commissioner Warren Taylor made a motion to approve the agenda for this November 17, 2003, meeting.  Commissioner Sandy Carter seconded the motion.  Vote 4:0.

 

AGENDA

Monday, November 17, 2003

3:30 PM

 

3:30                 Meeting Called To Order

                        Motion on Agenda for November 17, 2003 meeting

Motion on Minutes for November 3, 2003 meeting

3:35                 Public Hearing

                        RE:  E-911 Road Name

3:40                 Wendy Williams

                        RE:  E-911 Road Name

3:45                 Mary Walker

                        RE:  Tax Releases & Refunds

3:55                 Jack Conaway

RE:  Subdivision Plat

4:00                 Public Hearing

                        RE:  Community Transportation Plan Application

                        County Business

1.      Web Site Presentation

2.      Other Business

3.      Public Comments—30 minutes

4.      Adjourn

 

Commissioner Sandy Carter made a motion to approve the November 3, 2003, minutes.  Commissioner Warren Taylor seconded the motion. Vote 4:0.

 

            Chair Eldon Edwards recessed the regular meeting at 3:30pm and opened the public hearing regarding an E-911 Road Name.

 

            Wendy Williams, E-911 Coordinator/Mapper, presented one new road name, Snows Pond Drive, for the Board’s approval.  She explained where the road is located. 

 

            Commissioner Sandy Carter made a motion to approve the road name as presented by the E-911 Coordinator/Mapper.  Commissioner Graylen Blevins seconded the motion. 

 

            Chair Eldon Edwards stated that the motion would need to be made after public comment has been received.

 

            Chair Eldon Edwards asked for public comments.  None were received.

 

            Commissioner Sandy Carter made a motion to approve the road name as presented by the E-911 Coordinator/Mapper.  Commissioner Warren Taylor seconded the motion.  Vote 4:0.

 

            Chair Eldon Edwards closed the public hearing at 3:36pm after no further comments and reconvened the regular meeting.

           

Mary Walker, Tax Administrator, presented the tax refund requests for October 2003 in the amount of $172.65 for real property and $467.97 for vehicles.

 

Commissioner Warren Taylor made a motion to approve the tax refund requests for October 2003 in the amount of $172.65 for real property and $467.97 for vehicles. Commissioner Graylen Blevins seconded the motion.  Vote 4:0. 

 

            Mary Walker, Tax Administrator, presented the tax release requests for October 2003 in the amount of $1,789.82 for real property and $2,107.61 for vehicles.

 

Commissioner Warren Taylor made a motion to approve the tax release requests for October 2003 in the amount of $1,789.82 for real property and $2,107.61 for vehicles.  Commissioner Sandy Carter seconded the motion.  Vote 4:0. 

 

Mary Walker, Tax Administrator, presented a motor-vehicle appeal for a 2002 Chevrolet Cavalier with a tax value of $10,290.  She stated that Mr. Keith paid $7,382.50 for the vehicle earlier this year.  She further explained that Trojan Chevrolet currently values the vehicle at $7,400, and she recommends the value be $7,400.

 

Commissioner Graylen Blevins made a motion to accept the Tax Administrator’s recommendation of $7,400.  Commissioner Sandy Carter seconded the motion.  Vote 4:0.

 

Jack Conaway, Planner, presented a subdivision plat to the Commissioners for their approval.  He explained where the subdivision is located.  He further explained that this major subdivision meets the Land Subdivision Ordinance.

 

Commissioner Graylen Blevins made a motion to approve the final plat for Stacy & Melissa Evans.  Commissioner Sandy Carter seconded the motion.  Vote 4:0.

 

            Chair Eldon Edwards recessed the regular meeting at 3:43pm and opened the public hearing regarding the Community Transportation Plan application.

 

            April Caudill, Transportation Director, reviewed the 2004-2005 grant application.  She gave the highlights of the administrative budget requests; insurance premiums increasing, marketing materials, additional rent increase, pay increases for the administrative staff and additional money for computer repairs and supplies.  She gave the highlights of the capital budget requests; replacement for three vehicles.  She reviewed the need to replace the station wagon, standard van and lift van.    She reminded the Board that the State pays 85% of the administrative budget and 90% of the capital budget. 

 

            Commissioner Warren Taylor and April Caudill discussed the process to surplus the vehicles, putting the money from the sale back into the General Fund and the procurement procedures. 

 

            County Manager Don Adams reminded the Board that it is the Board’s goal to recoup the capital costs to the County through the operational budget with the County paying the 15% of the administrative budget.

 

            Commissioner Graylen Blevins asked about the salary increases including a cost of living.

 

            County Manager Don Adams stated that the salary increases are in the administrative budget.   He reminded the Board that the Board is only approving the grant application and will have the option to work on the budget during the regular budget time.

 

            Commissioner Sandy Carter made a motion to approve the CTP application as presented.  Commissioner Warren Taylor seconded the motion. Vote 4:0.

 

            Chair Eldon Edwards stated that the Board is in a public hearing and should wait until after public comments to make the motion.

 

            Chair Eldon Edwards asked for public comments.  None were received.

 

             Commissioner Sandy Carter made a motion to approve the CTP application as presented.  Commissioner Warren Taylor seconded the motion. Vote 4:0.

 

            Chair Eldon Edwards closed the public hearing at 4:00pm after no further comments and reconvened the regular meeting.

 

            Chair Eldon Edwards called for a brief recess at 4:01pm to give the County Manager time to set up for the web site presentation.

 

County Manager Don Adams stated that web site is currently down, and he won’t be able to show the Board the web site.

 

County Manager Don Adams reminded the Board that the next meeting is the organizational meeting where the Board elects a chair and vice-chair, review meeting procedures, appoint a county attorney and review board appointments.

 

Commissioner Graylen Blevins asked about the process of appointing a county attorney. 

 

County Manager Don Adams stated that currently he has not contacted any other attorneys to see if there is any interest.  He stated that is the reason to have the discussion about the county attorney.

 

Commissioner Warren Taylor stated that he feels like Ed Woltz has a good working relationship with the County.

 

Chair Eldon Edwards asked about the retainer fee.

 

County Manager Don Adams stated that Ed Woltz charges Alleghany County by the minute for anything he does for Alleghany County.  He explained that he has an excellent response time.

 

Chair Eldon Edwards and Commissioner Warren Taylor stated their satisfaction with Ed Woltz.

 

Commissioner Warren Taylor stated that he was pleased to receive the response from Bob Edwards stating that he is coming back to Alleghany County Extension Service as the County Extension Director.

 

Chair Eldon Edwards asked for public comments.  None were received.

 

Chair Eldon Edwards stated that the next Commissioners' meeting would be on December 1, 2003, at 6:30pm.

 

Being no further business, Commissioner Warren Taylor made a motion to adjourn the meeting at 4:13pm. Commissioner Graylen Blevins seconded the motion.  Vote 4:0.

 

Respectfully submitted,                     

 

 

 

Karen Evans                          

Clerk to the Board                  

 

Attest:

 

 

 

Eldon Edwards

Chairman