Alleghany County Board of Commissioners met in special session on
Present: Chair Eldon Edwards, Vice-Chair Warren
Chair Eldon Edwards called the meeting to order and explained the purpose of the meeting.
Randel explained reasons for renovating the Courthouse including the main
reason of the
Frank Randel explained the current usage of the downstairs area.
Frank Randel continued reviewing renovations included in this project.
Commissioner Sandy Carter Herndon, County Manager Don Adams and Frank Randel talked about bathroom access from the courtroom.
Chair Eldon Edwards and Frank Randel talked about the balcony, stairway and losing one row of seating in the courtroom.
Frank Randel stated that one parking space will be lost on the side, replacing the back retaining wall and the steps, replacing the plumbing and mechanical. He explained the mechanical alternates with M1 replacing the courtroom unit and run duct work near the ceiling in the courtroom.
Commissioner Warren Taylor, Commissioner Ken Richardson and Frank Randel discussed the differences between M1 and M2 and the airflow with M1.
Frank Randel explained the general window repairs covered under the base bid. He further explained the alternates that deal with the windows.
Commissioner Warren Taylor, County Manager Don Adams and Frank Randel talked about new windows versus redoing the existing the windows, the Courthouse being on the National Historic Registry and keeping the window design because of the historical society’s recommendations.
Frank Randel continued explaining the alternates that deal with the windows.
The Board of Commissioners and Frank Randel discussed tinted windows.
Frank Randel explained one alternate replaces the carpet in the courtroom.
The Board of Commissioners and Frank Randel talked about the sound in the courtroom and the age of the current carpet.
Frank Randel continued explaining the alternates including waterproofing the exterior.
Commissioner Ken Richardson and County Manager Don Adams talked about the waterproofing maintenance schedule.
Frank Randel talked about leaving the plaster since it is part of the character of the building, methods to conceal the updated wiring and new walls having drywall installed. He explained the alternates dealing with the underground propane tank.
Commissioner Ken Richardson and County Manager Don Adams talked about if the propane company supplies the tank, then the County is locked into buying from that supplier regardless of their price.
The Board of Commissioners talked about the price for stone facing on the wall to match the walls near the road.
Frank Randel talked about the drop ceiling and redoing the lighting system.
Commissioner Ken Richardson and Frank Randel talked about upgrading the fluorescent lights. They also talked about replacing the roof in the base bid.
Frank Randel explained reasons that affected the higher construction price including the hurricanes affecting fuel and construction material prices and there is plenty of construction work in the mountain-area.
Commissioner Sandy Carter Herndon asked about the $300,000 price difference between the lowest base bid and the next closest base bid.
Frank Randel stated that he went over everything with Vannoy’s estimator, talked several times, and he even talked to Dave’s Construction to compare notes on their bid. He further stated that they found one area of concern but it wasn’t enough to withdraw their bids. He reminded everyone that they are required to have performance bonds, too.
Commissioner Warren Taylor reviewed the options that the Board has today: leaving out the alternates, which he doesn’t recommend; go out to bid again but the bid may be higher; delay the project until economic times are better.
Randel talked about the
County Manager Don Adams reviewed other options the Board has; major construction negotiations and re-bid or redesign the facility and re-bid. He talked about the highest priorities in this project but everything is needed.
Commissioner Sandy Carter Herndon asked where the money would come from for this project.
Commissioner Warren Taylor and Frank Randel discussed the small amount of savings if the basement wasn’t remodeled since the mechanical room and elevator room must be done.
Eldon Edwards talked about this is a golden opportunity with the
Commissioner Ken Richardson stated that he has a great deal of respect for the Board but is concerned about the 3.5-4 million dollars that has been spent on old buildings and patching things as we go. He further stated that he doesn’t know where the money is coming from. He reminded everyone of the schools’ needs. He stated that he is just sharing his opinion.
Commissioner Sandy Carter Herndon made a motion to move forward with Vannoy. Commissioner Warren Taylor seconded the motion. Vote 4:0.
Commissioner Sandy Carter Herndon stated alternates G2, G3, G4, G6, G8, G9, G10, G12, G13, M1, E1 for a total construction price of $1,770,043 and contingency.
Commissioner Warren Taylor and Frank Randel talked about the windows and the National Historic Registry.
Commissioner Sandy Carter Herndon asked Frank Randel to check on prices for all new windows.
Frank Randel stated that he will ask the contractor to get an estimate on the windows.
Commissioner Sandy Carter Herndon stated that yes, proceed with the $2,046,048.
Chair Eldon Edwards said to set the public hearing on October 17 and Frank Randel to check on the windows.
Being no further business, Commissioner Ken Richardson made a motion to adjourn at . Commissioner Warren Taylor seconded the motion. Vote 4:0.
Clerk to the Board