The Alleghany County Board of Commissioners met in regular session on Monday, August 2, 2004, at 6:30pm in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

 

            Present:  Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Graylen Blevins, Commissioner Sandy Carter Herndon, County Manager Don Adams, and Clerk to the Board Karen Evans. Commissioner Patrick Woodie and County Attorney Ed Woltz were absent. 

 

Chair Eldon Edwards called the meeting to order.

 

Commissioner Graylen Blevins opened the meeting with a prayer.

 

Commissioner Warren Taylor made a motion to approve the agenda for this August 2, 2004, meeting.  Commissioner Graylen Blevins seconded the motion.  Vote 4:0.

 

AGENDA

Monday, August 2, 2004

6:30 PM

 

6:30                 Meeting Called To Order

                        Motion on Agenda for August 2, 2004 meeting

Motion on Minutes for July 19, 2004 meeting

6:35                 Jason Vance

RE:  Hazard Mitigation Plan

6:50                 Public Hearing

                        RE:  Hazard Mitigation Plan

7:00                 Amy Pardue

                        RE:  Proposed Subdivisions

7:10                 Mary Walker

                        RE:  Tax Appeals

County Business

1.      Construction Timeline, Reimbursement Resolution, Architect Contract

2.      Elections Budget Amendment

3.      NCACC Voting Delegate

4.      Long Term Care Advisory Board Appointment

5.      Elk Knob Road Resolution

6.      Other Business

7.      Public Comments—30 minutes

8.      Adjourn

 

Commissioner Sandy Carter Herndon made a motion to approve the minutes for the July 19, 2004 meeting. Commissioner Warren Taylor seconded the motion. Vote 4:0.

 

            Jason Vance with High Country Council of Governments came before the Board to present the Hazard Mitigation Plan.  He explained that for the County to receive assistance when disasters occur in the future, an approved Hazard Mitigation Plan must be in place.  He talked about the highlights of the Plan.

 

            Commissioner Graylen Blevins and Jason Vance talked about maps in the Plan. 

 

            Chair Eldon Edwards stated his appreciation to Jason Vance and everyone that helped put this Plan together. 

 

            The Board of Commissioners and Jason Vance discussed the requirements of the Plan.

 

            Gerald Leftwich, Emergency Management Coordinator, stated that this Plan has to be updated every five years and could be done in conjunction with the Emergency Operations Plan’s updates.

 

            Chair Eldon Edwards recessed the regular meeting at 6:42pm and opened the public hearing regarding the Hazard Mitigation Plan.

 

             Chair Eldon Edwards asked for public comments.  None were received.

 

            Chair Eldon Edwards closed the public hearing at 6:44pm and reconvened the regular meeting.

 

            Commissioner Sandy Carter Herndon made a motion to approve the Hazard Mitigation Plan.  Commissioner Warren Taylor seconded the motion.

 

            County Manager Don Adams stated that the Board needs to wait until a later meeting to approve the Plan because the action taken will need to be in the form of resolution approving the Hazard Mitigation Plan.  He stated that Jason Vance will be bringing the resolution at a later date.

 

            The motion died due to this requirement.

 

            Amy Pardue, Planner, came before the Board to present two proposed subdivisions.  She explained the first subdivision is for Hurst Higgins.  She further explained that this subdivision is located off of Junior Dairy Road and meets the minimum requirements of the Alleghany County Land Subdivision Ordinance.

 

            Commissioner Sandy Carter Herndon made a motion to approve the subdivision as presented by the County Planner.  Commissioner Warren Taylor seconded the motion.  Vote 4:0.

 

            Amy Pardue, Planner, presented another proposed subdivision.  She explained that this subdivision is for Frank Helseth.  She further explained that this subdivision will be accomplished in two phases.  She stated that this subdivision has two provisions; obtain NCDOT Intersection Permit and Fernwood Lane will not be used to access tracts 4, 5, 6, 7.

 

            The Board of Commissioners and Amy Pardue discussed the proposed subdivision meeting the subdivision standards.

 

            Commissioner Warren Taylor made a motion to approve the subdivision as presented by the County Planner.  Commissioner Sandy Carter Herndon seconded the motion.   Vote 4:0. 

 

            Mary Walker, Tax Administrator, presented a tax appeal to the Board.  She explained that this appeal is for the penalties on a vacation rental property discovery for David Holt in the amount of $93.51.

 

              Commissioner Graylen Blevins made a motion to decline the appeal.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 4:0. 

 

            County Manager Don Adams presented the construction timeline, resolution to reimburse and contract with Hemphill Associates for the renovation of the Administration Building and the Courthouse.  He reviewed the construction timeline.  He stated that the resolution to reimburse allows the County to use loan money to repay the General Fund for any expenses on the Administration Building incurred prior to the date of the loan.  He reviewed the highlights of the contract including being 9% of the total costs for the Administration Building. 

 

            Commissioner Warren Taylor and County Manager Don Adams discussed the price of the Administration Building increasing by approximately 7% over the 1.2 million-dollar estimate and what is included in the estimate.

 

            Commissioner Sandy Carter Herndon made a motion to approve the construction timeline, reimbursement resolution and architect contract.  Commissioner Warren Taylor seconded the motion.  Vote 4:0. 

 

            County Manager Don Adams presented budget amendment General Fund #1 in the amount of $4,218 for the Board of Elections.  He explained that this budget amendment is a grant that will be used for making our voting precincts handicap accessible. 

 

            Commissioner Warren Taylor made a motion to approve budget amendment General Fund #1 in the amount of $4,218 for the Board of Elections.  Commissioner Graylen Blevins seconded the motion.  Vote 4:0.

 

            County Manager Don Adams asked the Board to appoint a voting delegate to the NCACC Annual Conference that will be held later this month.

 

            Chair Eldon Edwards stated that he would recommend Commissioner Warren Taylor to be our voting delegate at the NCACC Annual Conference.

 

            The Board of Commissioners agreed.

 

            County Manager Don Adams presented a letter from Alex Jernigan requesting that Bob Bamberg be appointed to serve on the Long Term Care Advisory Committee. 

 

            Commissioner Warren Taylor made a motion to appoint Bob Bamberg to serve on the Long Term Care Advisory Committee.  Commissioner Sandy Carter Herndon seconded the motion. Vote 4:0.

 

            County Manager Don Adams presented a resolution requesting North Carolina Department of Transportation complete a feasibility study on Elk Knob Road to determine if it is eligible for safety improvements.

 

            Commissioner Sandy Carter Herndon made a motion to approve the resolution as presented by the County Manager.  Commissioner Warren Taylor seconded the motion.  Vote 4:0.

 

Chair Eldon Edwards asked for public comments.  None were received.

 

Being no further business, Commissioner Warren Taylor made a motion to adjourn the meeting at 7:12pm.  Commissioner Graylen Blevins seconded the motion.  Vote 4:0.

 

Respectfully submitted,                     

 

 

 

Karen Evans                          

Clerk to the Board                  

 

Attest:

 

 

 

Eldon Edwards

Chairman

 

 

NORTH CAROLINA

 

ALLEGHANY COUNTY

 

 

RESOLUTION

DECLARATION OF OFFICAL INTENT TO REIMBURSE

 

            BE IT HEREBY RESOLVED that Alleghany County, North Carolina does hereby adopt the following declaration (the “Declaration”) of official intent to reimburse.

 

            This declaration (the “Declaration”) is made pursuant to the requirements of the United States Treasury Regulations Section 1.150-2 and is intended to constitute a Declaration of Official Intent to Reimburse under such Treasury Regulations Section.

 

            The undersigned is authorized to declare the official intent of Alleghany County, North Carolina (the “issuer”) with respect to the matters contained herein.

 

1.                  Expenditures to be Incurred.  The Issuer anticipates incurring expenditures (the “Expenditures”) to renovate the Alleghany County Courthouse at 12 North Main Street in Sparta, North Carolina and the Alleghany County Administration building at 348 South Main Street in Sparta, North Carolina.

 

2.                  Plan of Finance.  The Issuer intends to finance a portion of the costs of the Project with proceeds of debt to be issued by the Issuer (the “Borrowing”), the interest on which is to be excluded from gross income for Federal income tax purposes.

 

3.                  Maximum Principal Amount of Debt to be Issued.   The maximum principal amount of the Borrowing to be incurred by the Issuer to finance the Project is currently unknown.

 

4.                  Declaration of Official Intent to Reimburse.  The Issuer hereby declares its official intent to reimburse itself with the proceeds of the Borrowing for any of the Expenditures incurred by it prior to the issuance of the Borrowing.

 

            Adopted this the 2nd day of August, 2004.

 

ALLEGHANY COUNTY

 

NORTH CAROLINA

 

 

RESOLUTION

 

 

            WHEREAS, Elk Knob Road in Alleghany County is utilized by numerous passenger cars and tractor trailers; and

 

 WHEREAS, this road includes a blind curve near Burgiss Barn that creates dangerous traffic situations; and

 

WHEREAS, there have already been a number of accidents at this intersection; and

 

WHEREAS, the community around this intersection is extremely concerned and upset about this dangerous intersection;

 

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County Board of Commissioners does hereby urge the N.C. Department of Transportation to complete a feasibility study on this section of SR1143 to determine if this curve is eligible for safety improvements.

 

Adopted this the 2nd day of August, 2004.