The Alleghany County Board of Commissioners met in regular session on Monday, July 19, 2004 at 10:00am in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

 

            Present:  Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Sandy Carter Herndon, County Manager Don Adams and Clerk to the Board Karen Evans.  Commissioner Graylen Blevins and Commissioner Patrick Woodie were present but arrived late.  County Attorney Ed Woltz was absent.

 

            Chair Eldon Edwards called the meeting to order.

 

            Commissioner Sandy Carter Herndon opened the meeting with a prayer.

 

            Commissioner Warren Taylor made a motion to approve the agenda for this July 19, 2004, meeting.  Commissioner Sandy Carter Herndon seconded the motion.   Vote 3:0.

 

AGENDA

Monday, July 19, 2004

10:00 AM

 

10:00              Meeting Called To Order

                        Motion on Agenda for July 19, 2004 meeting

Motion on Minutes for July 6, 2004 meeting

10:05              Mary Walker

                        RE:  Tax Releases & Refunds

                        County Business

1.      Personnel Policy Change

2.      RDDC Board Appointment

3.      Vet Contract

4.      Elk Knob Road Curve

5.      CJPP Annual Contract

6.      Other Business

7.      Public Comments—30 minutes

8.      Closed Session—NCGS 143-318.11 (a) (5)—contracts

NCGS 143-318.11 (a) (6)—personnel

9.      Adjourn

 

Commissioner Patrick Woodie joined the meeting at 10:02am.

 

Commissioner Sandy Carter Herndon made a motion to approve the minutes for the July 6, 2004, meeting.  Commissioner Warren Taylor seconded the motion.  Vote 4:0.

 

            Mary Walker, Tax Administrator, presented the June 2004 refund requests in the amount of $1,862.50 for real property and $277.28 for vehicles.

 

            Commissioner Warren Taylor made a motion to approve the refund requests as presented by the Tax Administrator in the amount of $1,862.50 for real property and $277.28 for vehicles.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 4:0.  

 

            Mary Walker, Tax Administrator, presented the June 2004 release requests in the amount of $254.64 for real property and $1,141.64 for vehicles.

 

            Commissioner Patrick Woodie made a motion to approve the release requests as presented by the Tax Administrator in the amount of $254.64 for real property and $1,141.64 for vehicles.  Commissioner Sandy Carter Herndon seconded the motion.   Vote 4:0.  

 

            Mary Walker, Tax Administrator, presented a motor-vehicle appeal for a 2003 Ford Taurus.  She explained reasons for her recommendation being $12,900.

 

            Commissioner Patrick Woodie made a motion to approve Mary Walker’s recommendation of $12,900 for the motor-vehicle appeal.  Commissioner Warren Taylor seconded the motion.   Vote 4:0.  

 

            Mary Walker informed the Board that the Tax Office will be sending out tax bills by August 1.  She stated that the Tax Office is going to start sending delinquent automobile tax notices.  She explained the process that the Tax Office has went through to collect delinquent motor-vehicle taxes from 1996 until 2004.  She informed the Board that the most counties carry three years worth of unpaid taxes.  She stated that she is asking the Board to consider releasing vehicle tax years 1996, 1997, and 1998 from her charge.  She explained that this does not mean the taxes could not be collected if at all possible.

 

            The Board of Commissioners and Mary Walker discussed the collection process and mailing of delinquent notices.

 

            Commissioner Warren Taylor made a motion to release tax years 1996, 1997 and 1998 from the Tax Administrator’s charge for outstanding automobile taxes.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 4:0.  

 

            Mary Walker, Tax Administrator, discussed the current outstanding tax balances with the Board.  She talked about selling property where delinquent taxes are due, and she can’t find the property owner.

 

            Commissioner Graylen Blevins arrived at 10:19am.

           

            County Manager Don Adams presented a proposed personnel policy change regarding medical insurance eligibility.  He explained that employees must be full-time employees working at least 30 hours weekly.  He stated that these guidelines are mandated by our insurance company. 

 

            Commissioner Warren Taylor made a motion to approve the proposed personnel policy change regarding medical insurance.  Commissioner Patrick Woodie seconded the motion.   Vote 5:0.  

 

            County Manager Don Adams presented a letter from Phil Trew asking that Dennis Gambill, Russell Sheets, Bryan Edwards and himself be reappointed to serve on the Region D Development Corporation Board for another year.

 

            Commissioner Patrick Woodie made a motion to approve the reappointments of Dennis Gambill, Russell Sheets, Bryan Edwards and Don Adams to serve another term on the Region D Development Corporation.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 5:0.

 

            County Manager Don Adams presented the proposed contract for the new veterinarian, Dr. Christina Law, for her performing veterinarian services in Alleghany County.  He explained the contract highlights including payment of $434 per month payable towards educational loans for a period of 4 years.

 

            Commissioner Sandy Carter Herndon made a motion to approve the contract as presented by the County Manager.   Commissioner Warren Taylor seconded the motion.  Vote 5:0.  

 

            County Manager Don Adams presented a letter from residents on Elk Knob road asking that the Commissioners look at a dangerous curve on their road near the intersection of Elk Knob Road and Burgiss Barn. 

 

            The Board of Commissioners and County Manager discussed this safety issue. 

 

            Commissioner Warren Taylor made a motion to give Don Adams permission to write a letter to the Department of Transportation asking them to look at this safety issue and adopt a resolution at the next meeting about this concern.  Commissioner Sandy Carter Herndon seconded the motion.   Vote 5:0.  

 

            County Manager Don Adams presented the Criminal Justice Partnership Program (CJPP) annual contract in the amount of $36,799.

 

            Commissioner Patrick Woodie made a motion to approve CJPP contract.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 5:0.   

 

            Commissioner Sandy Carter Herndon reminded everyone that the Relay for Life event is this weekend at the football field. 

 

            Commissioner Graylen Blevins asked how much influence the Board has on selecting a new County Extension Director.

 

            County Manager Don Adams stated that closed session in on this agenda to discuss this issue.

 

            Chair Eldon Edwards said that he has received a letter from the State stating that the jail inspection issues have been resolved by the Sheriff.

 

            Chair Eldon Edwards asked for public comments.

 

            Charles Scott wanted to remind everyone to vote tomorrow.

 

            Chair Eldon Edwards asked for further public comments.  None were received. 

 

            Commissioner Sandy Carter Herndon made a motion to enter into closed session under NCGS 143-318.11 (a) (5)—contracts and (a) (6)—personnel at 10:29am.  Commissioner Patrick Woodie seconded the motion.   Vote 5:0.  

 

            Commissioner Patrick Woodie left the meeting at 11:01am.     

 

Commissioner Warren Taylor made a motion to adjourn closed session at 11:03am and reconvene the regular meeting.  Commissioner Sandy Carter Herndon seconded the motion.   Vote 4:0.  

 

            Chair Eldon Edwards stated that no action was taken during closed session.

 

            Being no further business, Commissioner Warren Taylor made a motion to adjourn the meeting at 11:04am.  Commissioner Graylen Blevins seconded the motion.   Vote 4:0.  

 

Respectfully Submitted,

 

 

 

Karen Evans

Clerk to the Board

 

 

Attest:

 

 

 

Eldon Edwards

Chairman