The Alleghany County Board of Commissioners met in regular session on Tuesday, July 5, 2005, at 6:30pm in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

 

            Present:  Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Graylen Blevins, Commissioner Sandy Carter Herndon, Commissioner Ken Richardson, County Manager Don Adams, and Clerk to the Board Karen Evans.  County Attorney Donna Shumate was absent.

 

Chair Eldon Edwards called the meeting to order.

 

Commissioner Ken Richardson opened the meeting with a prayer.

 

Chair Eldon Edwards stated that the closed session item needs to be removed from the agenda.

 

Commissioner Warren Taylor made a motion to approve the amended agenda for this July 5, 2005, meeting.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

AGENDA

Tuesday, July 5, 2005

6:30 PM

 

6:30                Meeting Called To Order

                        Motion on Agenda for July 5, 2005 meeting

Motion on Minutes for June 6, 7, 8, 16 and 20, 2005 meetings

6:35                Wendy Williams/Public Hearing

                        RE: 911 Road Names

6:40                Linda Hash

                        RE:  New District Program

7:00                Amy Pardue

                        RE:  Fairgrounds Request

                        County Business

1.      Jury Commission Appointment

2.      911 Fund Budget Amendment

3.      Board of Elections Budget Amendment

4.      Emergency Management Budget Amendment

5.      Capital Loan Resolution and Budget Amendment

6.      Annual Reports

7.      Other Business

8.      Public Comments—30 minutes

9.      Closed Session—NCGS 143-318.11 (a) (6)—Personnel  (deleted)

10. Adjourn

 

Commissioner Sandy Carter Herndon made a motion to approve the minutes for the June 6, 7, 8, 16 and 20, 2005 meetings.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

Wendy Williams, E-911 Coordinator/Mapper presented four road names for approval.  She explained where each road is located in the County.  Also, she presented one road name change for Unnamed Road 63-2.  

 

            Chair Eldon Edwards recessed the regular meeting at 6:35pm and opened the public hearing regarding the E-911 Road Names.

 

            Chair Eldon Edwards asked for public comments.  None were received.

 

            Chair Eldon Edwards closed the public hearing at 6:36pm and reconvened the regular meeting.

 

            Commissioner Sandy Carter Herndon made a motion to approve the new E-911 road names and the road name change as presented by the E-911 Coordinator/Mapper.  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

            Linda Hash came before the Board to discuss a new program, Ecosystem Enhancement Program (EEP).  She explained the program.  She stated that she is asking for a budget line set up like the co-op budget line to run these EEP funds through.

 

            Lynn Sprague explained what other Soil and Water districts are doing concerning grants and other funding.  He further explained how the EEP program works including how one parcel could generate $800 to be used on educational programs or supplies or whatever the district board approves.  He stated that the money is allocated per job.  He talked about when a DOT project crosses streams; they must restore wetlands in other places. 

 

            County Manager Don Adams talked about the revolving line item and the Soil and Water Board deciding how the money should be spent.

 

            Paul Edwards talked about the Soil and Water staff already doing this work, this action would enable Soil and Water to receive money from DOT for this work and help the Soil and Water department with funding without asking for the money from the Commissioners.

 

            Linda Hash talked about the reimbursements and running these funds through her county budget.

 

            County Manager Don Adams and Lynn Sprague talked about the amount of money that may be coming through this program.

 

            Paul Edwards mentioned that one thing the money could be spent on would be dry hydrants.

 

            Paul Edwards and Linda Hash explained the need for the revolving line item and how it would work.

 

            County Manager Don Adams talked about the line item would be like the co-op line, manually tracking the line item and fixing it at the end of the year with the remaining money rolling over each year.

 

            Chair Eldon Edwards, Linda Hash and Paul Edwards discussed stabilizing stream banks and DOT projects.

 

            Commissioner Sandy Carter Herndon and Linda Hash discussed minimum acreage size and stream-bank restoration.

 

            County Manager Don Adams stated that if the Board wishes to do so, the motion would be to create this line item to be a roll-over line item for any funds not expended at the end of each year.

 

            Commissioner Graylen Blevins made a motion to approve the request as described above by the County Manager.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 5:0.

 

            Amy Pardue, Planner/Recreation Director, came before the Board to present a request about releasing fairgrounds fees.  She explained that the volunteer fire departments held a lawn-mower race on June 18 with all of the proceeds going to Mike Choate.  She further explained that they are asking that the 20% fee be waived.

 

            Chair Eldon Edwards and Commissioner Sandy Carter Herndon talked about the request and expressed concern about setting a precedent.

 

            Walt Green read a prepared statement regarding the event and that people donated a lot of efforts to make the event a success for Mike Choate.  He stated that the Commissioners could vote on this as being a non-recurring item.  He talked about Mike Choate and how Mike has helped the county.

 

            Commissioner Warren Taylor stated that the Commissioners need to consider the fact that any other group would have a similar argument.

 

            Commissioner Graylen Blevins talked about the amount of time that Mike has spent working at the fairgrounds on his own time.

 

            County Manager Don Adams explained the original concept about charging non-profit groups 20%of their net profit.

 

            Commissioner Graylen Blevins talked about the items that were donated would have a monetary value.             

 

            Chair Eldon Edwards and Commissioner Sandy Carter Herndon talked about tabling the decision until the next meeting.

 

            Commissioner Graylen Blevins stated that he doesn’t want to discourage community happenings.

 

            Commissioner Warren Taylor stated that one consideration could be to reduce the percentage amount in these situations.

 

            Commissioner Ken Richardson talked about passing this as a one-time action to show belief in what the community tried to do and to help the family.

 

            County Manager Don Adams mentioned revisiting the expenses that were donated.

 

            County Manager Don Adams stated that Virginia Van Hampton’s term on the Jury Commission has expired.  He stated that she is willing to serve another term on the Jury Commission.

 

            Commissioner Ken Richardson made a motion to reappoint Virginia Van Hampton to serve another term on the Jury Commission.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

            County Manager Don Adams presented budget amendments for E-911 Fund #1 in the amount of $12,821 to budget for the remainder of funds for the aerial photographs, General Fund #1 in the amount of $1,000 to budget for a technology grant for the Board of Elections and General Fund #2 in the amount of $1,376 to budget exercise grant monies in the Emergency Management budget.

 

            Commissioner Warren Taylor made a motion to approve budget amendments for E-911 Fund #1 in the amount of $12,821 to budget for the remainder of funds for the aerial photographs, General Fund #1 in the amount of $1,000 to budget for a technology grant for the Board of Elections and General Fund #2 in the amount of $1,376 to budget exercise grant monies in the Emergency Management budget..  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

            County Manager Don Adams handed out a summary for bids received on the capital loan and the resolution for the loan.  He reminded everyone that this is the loan for all of the General Fund capital during this budget year.  He reviewed the bids received including the lowest bid of 3.29% from BB&T.  He further reviewed the terms of the loan including the loan will be for 5 years borrowing $142,285 with two payments per year.  He stated that he is requesting the Board pass the resolution authorizing the Finance Officer to execute the loan and approve budget amendment General Fund #3 in the amount of $142,285.

 

            Commissioner Ken Richardson made a motion to approve the resolution regarding the loan with BB&T and budget amendment General Fund #3 in the amount of $142,285.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

            County Manager Don Adams talked about his recollection of the Board asking for annual reports from the departments.  He explained that he has requested each department to speak for 15-20 minutes about their department’s activities at regular Commissioners’ meetings.  He further explained that he is requesting one annual report per meeting.

 

            Commissioner Sandy Carter Herndon and Commissioner Ken Richardson talked about including the special appropriations people, too.

 

            County Manager Don Adams talked about extending the dates and sending the memo to everyone regarding the reports.

 

            Commissioner Warren Taylor asked if the reports will include program information.

                       

            County Manager Don Adams stated that he had explained that the annual reports are to report about programs and activities and to exclude budget discussions.

 

            Commissioner Ken Richardson mentioned the jail inspection report and asked if the Board will be given an update on the corrected items.

 

            County Manager Don Adams stated that he has received verbal responses on the items and will ask for a written update.

 

            Commissioner Ken Richardson mentioned a letter received about the secondary road program.

 

            Commissioner Ken Richardson stated that he is planning to attend the NCACC Annual Conference this year.

 

            Commissioner Warren Taylor stated that he is planning on attending, also.

 

            Commissioner Ken Richardson stated that it was his understanding that the school bus garage construction has been started, and he has drove by the garage and seen no activity yet.

 

            Commissioner Sandy Carter Herndon stated that she has been by there, too, and noticed no construction activity.

 

            Chair Eldon Edwards explained his understanding about moving dirt from the Blevins property to that site.  He stated that he doesn’t know their schedule.

 

            Commissioner Sandy Carter Herndon stated that the Blevins property is now officially owned by the Board of Education.

 

            Chair Eldon Edwards mentioned that the Choate property has been released, also.

 

            Commissioner Sandy Carter Herndon gave the Commissioners a report on the teapot museum project including they have hired a new architect firm, and they are moving forward with the project.

 

            Chair Eldon Edwards asked for public comments.

 

            Charlie Scott talked about moving slow on the decision for the fairgrounds request in order to not have more problems down the road.

 

            Charlie Scott stated that when the departments come to present their annual reports that pictures are good to have.

 

Being no further business, Commissioner Warren Taylor made a motion to adjourn the meeting at 7:46pm.  Chair Eldon Edwards seconded the motion.  Vote 5:0.

 

Respectfully submitted,                   

 

 

 

Karen Evans                         

Clerk to the Board                

 

Attest:

 

 

 

Eldon Edwards

Chairman