††††††††††† The Alleghany County Board of Commissioners met in regular session on Monday, June 21, 2004, at 10:00am in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

 

††††††††††† Present:Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Sandy Carter Herndon, Commissioner Patrick Woodie, County Manager Don Adams, and Clerk to the Board Karen Evans.Commissioner Graylen Blevins was present but arrived late.County Attorney Ed Woltz was absent.

 

Chair Eldon Edwards called the meeting to order and opened with a prayer.

 

Commissioner Patrick Woodie made a motion to approve the agenda for this June 21, 2004, meeting.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.

 

AGENDA

Monday, June 21, 2004

10:00 AM

10:00†††††††††††††† Meeting Called To Order

††††††††††††††††††††††† Motion on Agenda for June 21, 2004 meeting

Motion on Minutes for June 7, 2004 meeting

10:05†††††††††††††† Mary Walker

††††††††††††††††††††††† RE:Tax Releases & Refunds

10:15†††††††††††††† April Caudill

††††††††††††††††††††††† RE:System Safety Plan

10:20†††††††††††††† Rebecca Bloomquist

††††††††††††††††††††††† RE:Scattered Site Policies, Procedures & Contract

10:30†††††††††††††† Public Hearing

††††††††††††††††††††††† RE:NAPCO, Inc.

††††††††††††††††††††††† County Business

1.      Reminder July 5, 2004, meeting

2.      Library Board Appointments

3.      Current Year Budget Amendments

4.      Other Business

5.      Public Commentsó30 minutes

6.      Closed SessionóNCGS 143-318.11 (a) (6)ópersonnel

7.      Adjourn

 

Commissioner Warren Taylor made a motion to approve the June 7, 2004, minutes.Commissioner Patrick Woodie seconded the motion. Vote 4:0.

†††††††††††

††††††††††† Mary Walker, Tax Administrator, presented the tax requests for vehicles for May 2004 in the amount of $3,646.01 for releases and $218.94 for refunds.

 

Commissioner Sandy Carter Herndon made a motion to approve the tax requests for vehicles for May 2004 in the amount of $3,646.01 for releases and $218.94 for refunds.Commissioner Warren Taylor seconded the motion.Vote 4:0.

 

††††††††††† Mary Walker, Tax Administrator, presented the tax requests for real property for May 2004 in the amount of $961 for releases and $143.20 for refunds.

 

Commissioner Patrick Woodie made a motion to approve the tax requests for real property for May 2004 in the amount of $961 for releases and $ for refunds.Commissioner Warren Taylor seconded the motion.Vote 4:0.

 

††††††††††† Mary Walker, Tax Administrator, presented a motor-vehicle appeal for a Chevrolet Truck with a tax value of $9,650.She further explained that she recommends the value be $6,675.The Board discussed the recommendation.

 

Commissioner Patrick Woodie made a motion to accept the Tax Administratorís recommendation on this motor-vehicle appeal.Commissioner Warren Taylor seconded the motion.Vote 4:0.

 

Mary Walker, Tax Administrator, presented a motor-vehicle appeal for a Buick Century with a tax value of $15,340.She explained that her recommendation for the vehicle is $11,825.

 

Commissioner Sandy Carter Herndon made a motion to accept the Tax Administratorís recommendation on this motor-vehicle appeal.Commissioner Patrick Woodie seconded the motion.Vote 4:0.

 

Mary Walker, Tax Administrator, presented a motor-vehicle appeal for a Cadillac with a tax value of $24,220.She explained that her recommendation for the vehicle is $22,925.

 

Commissioner Patrick Woodie made a motion to accept the Tax Administratorís recommendation on this motor-vehicle appeal.Commissioner Warren Taylor seconded the motion.Vote 4:0.

 

April Caudill, Transportation Director, presented the System Safety Plan for Alleghany in Motion.She gave the Board an overview of the Plan.

 

Commissioner Patrick Woodie made a motion to approve the System Safety Plan as presented by the Transportation Director.Commissioner Sandy Carter Herndon seconded the motion.Vote 4:0.

 

Rebecca Bloomquist with High Country Council of Governments reviewed the policies and procedures for the 2004 Scattered Site grant; Residential Anti-Displacement and Relocation Assistance Plan, Code of Conduct Resolution.

 

Commissioner Graylen Blevins arrived at 10:16am.

 

Rebecca Bloomquist continued discussing the policies and procedures for the 2004 Scattered Site program; Fair Housing Complaint Procedure, Fair Housing Resolution, Equal Employment Plan, Optional Coverage Relocation Plan, Optional Coverage Relocation Plan Resolution, Section 504 ADA Grievance Procedures, Local Economic Benefit for Low and Very Low Income Persons Plan, Grant Project Ordinance, Recipientís Plan to Further Fair Housing.

 

County Manager Don Adams presented the proposed administrative contract with High Country Council of Governments for administering this Scattered Site grant.He talked about being eligible for additional funds if the project is completed earlier.He further talked about the budgeting aspect of the contract.

 

The Board of Commissioners, County Manager Don Adams and Rebecca Bloomquist discussed the 2004 Scattered Site grant program and assisting low-income people in the County.

 

Commissioner Sandy Carter Herndon made a motion to approve the policies, procedures and contract for the 2004 Scattered Site grant program.Commissioner Warren Taylor seconded the motion. Vote 5:0.

 

Chair Eldon Edwards recessed the regular meeting at 10:30am and opened a public hearing in regards to economic development incentives for NAPCO.

 

County Manager Don Adams gave a PowerPoint presentation to everyone regarding the incentives for NAPCO/Caraustar.He explained the details in the incentive package that includes $37,600 payable to NAPCO contingent upon the additional investment and number of employees during the next five years.He stated that $12,000 will be paid up front to help the company with soft costs.He further stated that the $12,000 will be credited towards future payments payable to the company.

 

Rocky Proffit expressed his appreciation to the County Commissioners and the County Manager for assisting in this project.He gave an overview of current and future NAPCO products.

 

Commissioner Warren Taylor, Commissioner Patrick Woodie and Chair Eldon Edwards stated their appreciation for Mr. Proffitís efforts in the County.

 

Chair Eldon Edwards asked for public comment.

 

Dr. Kim Robinson with Caraustar stated that he appreciated the Boardís support and look forward to beginning this joint venture.

 

Rocky Proffit said the project should start during the first of July.

 

Dr. Robinson mentioned the five-year plan for this facility.

 

Rocky Proffit discussed hiring additional employees.

 

Chair Eldon Edwards asked for further comments.None were received.

 

Chair Eldon Edwards closed the public hearing at 11:00am and reconvened the regular meeting.

 

Commissioner Graylen Blevins made a motion to approve the proposed incentive agreement for NAPCO.Commissioner Warren Taylor seconded the motion. Vote 5:0.

 

Rocky Proffit mentioned another product that NAPCO has been working on recently.

 

County Manager Don Adams reminded the Board that the next Commissionersí meeting is on the July 4th observed holiday; therefore, the next meeting will be on July 6th at 6:30pm according to our rules of procedures.

 

County Manager Don Adams presented a letter to the Board from the library asking for Elizabeth (B.J.) Edwards and Jonathan Halsey be appointed to serve on the library board.

 

Commissioner Warren Taylor made a motion to approve the appointment of Elizabeth (B.J.) Edwards and Jonathan Halsey to the local library board.Commissioner Sandy Carter Herndon seconded the motion.Vote 5:0.

 

County Manager Don Adams presented the following budget amendments; General Fund #23 in the amount of $900 for the Register of Deeds office for telephone and postage, General Fund #24 in the amount of $35,665 moving monies from the Health Department fund to the General Fund for the Transfer Facility floor repairs, General Fund #25 in the amount of $12,446 for the Register of Deeds Enhancement Fund, General Fund #26 in the amount of $3,861 to cover payroll expenses due to the odd number of days in the budget year and increase the Register of Deeds retirement pension; which is a percentage of her revenues, General Fund #27 in the amount of $86,182 for the Jailís hospital expense, supplies, laundry & cleaning, food & provisions and boarding of prisoners due to the amount of prisoners this year, General Fund #28 in the amount of $566 for insurance proceeds due to an automobile accident, General Fund #29 in the amount of $4,631 to Sparta Alleghany Fire Department for maintenance and repairs on the ladder fire truck.

 

Chair Eldon Edwards discussed the maintenance and repair on the ladder truck, purpose of the ladder truck and selling the fire truck if it isnít needed.

 

The Board of Commissioners discussed waiting to make the decision about selling the ladder truck.

 

County Manager Don Adams continued presenting the budget amendments; Drug Fund #1 in the amount of $1,657, Enhancement Fund #1 in the amount of $12,446, Enhancement Fund #2 in the amount of ($15,033) and Health Department Fund #1 in the amount of $35,665.

 

Commissioner Sandy Carter Herndon made a motion to approve all of the budget amendments as presented by the County Manager.Commissioner Warren Taylor seconded the motion. Vote 5:0.

 

Commissioner Graylen Blevins apologized for being late.

 

Chair Eldon Edwards talked about a letter from Department of Transportation concerning US 21 from Sparta to Roaring Gap.He talked about the project being in the TIP program but needs to be moved up and adding Roaring Gap Mountain to the project.

 

Chair Eldon Edwards asked for public comments.None were received.

 

Commissioner Warren Taylor made a motion to enter into closed session at 11:29am under NCGS 143-318.11 (a) (6)ópersonnel.Commissioner Patrick Woodie seconded the motion.Vote 5:0.

 

Clerk to the Board Karen Evans did not attend the closed session meeting.

 

Commissioner Patrick Woodie made a motion to adjourn closed session and reconvene the regular meeting at 12:48pm.Commissioner Sandy Carter Herndon seconded the motion.Vote 5:0.

 

Chair Eldon Edwards stated no action was taken in closed session.

 

Being no further business, Commissioner Warren Taylor made a motion to adjourn the meeting at 12:49pm.Commissioner Patrick Woodie seconded the motion.Vote 5:0.

 

Respectfully submitted,†††††††††††††††††††††

 

 

 

Karen Evans††††††††††††††††††††††††††

Clerk to the Board††††††††††††††††††

 

Attest:

 

 

 

Eldon Edwards

Chairman