The Alleghany County Board of Commissioners met in regular session on Monday, May 16, 2005, at 10:00am in the Conference Room of the County Office Building, 90 South Main Street, Sparta, North Carolina.

 

            Present:  Chair Eldon Edwards, Vice-Chair Warren Taylor, Commissioner Sandy Carter Herndon, Commissioner Ken Richardson, County Attorney Donna Shumate, County Manager Don Adams and Clerk to the Board Karen Evans.  Commissioner Graylen Blevins was present but arrived late.

 

Chair Eldon Edwards called the meeting to order.

 

Commissioner Sandy Carter Herndon opened the meeting with a prayer.

 

            Commissioner Sandy Carter Herndon made a motion to approve the agenda for this May 16, 2005, meeting.  Commissioner Warren Taylor seconded the motion.   Vote 4:0.

 

AGENDA

Monday, May 16, 2005

10:00 AM

 

10:00              Meeting Called To Order

                        Motion on Agenda for May 16, 2005 meeting

Motion on Minutes for April 25, May 2 and May 5, 2005 meetings

10:05              Mary Walker

                        RE:  Tax Releases & Refunds

10:10              Danny Staley

                        RE:  CAP Program

10:20              Amy Pardue

                        RE:  Carolina West Wireless Variance Request

10:25              Sheriff Mike Caudill

                        RE:  Dispatch

County Business

1.      TIP Meeting

2.      Procurement Policy—Scattered Site Grant

3.      JCPC 05/06 Funding Plan

4.      JCPC Budget Amendment

5.      Library Agency Fund Budget Amendment

6.      Region D Development Corporation Appointments

7.      Magnolia Resolutions

8.      Other Business

9.      Public Comments—30 minutes

10. Closed Session—NCGS 143-318.11 (a) (4)—economic development

NCGS 1431-318.11 (a) (6)—personnel

11.  Adjourn

 

Chair Eldon Edwards made a motion to approve the minutes for the April 25, May 2 and May 5, 2005, meetings.  Commissioner Warren Taylor seconded the motion.  Vote 4:0.

 

Mary Walker, Tax Administrator, presented the April 2005 real property requests in the amount of $362.27 for refunds and $634.86 for releases.

 

            Commissioner Sandy Carter Herndon made a motion to approve the April 2005 real property requests in the amount of $362.27 for refunds and $634.86 for releases.  Commissioner Warren Taylor seconded the motion.  Vote 4:0. 

 

            Mary Walker presented the April 2005 automobile requests in the amount of $310.49 for refunds and $1,008.13 for releases.

 

            Commissioner Graylen Blevins arrived at 10:05am.

 

Commissioner Warren Taylor made a motion to approve the April 2005 automobile requests in the amount of $310.49 for refunds and $1,008.13 for releases.  Commissioner Sandy Carter Herndon seconded the motion.   Vote 5:0.

 

Danny Staley came before the Board to discuss the transition of the CAP-DA program to Appalachian District Health Department.  He explained the set-up costs associated with the transition has been approximately $11,000.  He stated that he is asking the County to help with these set-up costs in the amount of $4,500.

 

Chair Eldon Edwards made a motion to approve the request by the Health Department to assist with the set-up costs for the CAP-DA program.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

Danny Staley stated that they have 69 of 74 slots filled through the CAP program.

 

The Board of Commissioners stated their appreciation to the Health Department for doing the CAP-DA program.

 

Amy Pardue, Planner/Recreation Director, came before the Board to present a request from Carolina West Wireless.  She stated that the request doesn’t require a variance, as previously thought.  She explained the request is for a special-use permit to co-locate an antenna on a BREMCO power pole.  She stated that the Pole #165 is located at 9669 US Highway 221 in Scottville.  She further explained that the pole is 61 feet tall with the addition of the antenna making the pole 63 feet tall.  She reminded the Board that any co-locations over 40 feet requires a special-use permit.

 

Commissioner Warren Taylor and Amy Pardue discussed existing co-location antennas in the County.

 

Commissioner Sandy Carter Herndon made a motion to approve the special-use permit for Carolina West Wireless for BREMCO Pole #165.  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

County Manager Don Adams presented a copy of the Transportation Improvement Plan (TIP) comments to be presented at the TIP meeting on Tuesday.  He reiterated the previous discussions that the Board has held in regards to things to add to the comments; Roaring Gap Mountain, Halsey Street and moving Alleghany County’s projects back.  He explained these concerns have been added to the comments.

 

Commissioner Warren Taylor stated that the County Manager had done a good job on the TIP comments.

 

County Manager Don Adams presented the Procurement Policy for the Scattered Site grant.  He explained the policy including the informal bidding process.  Also, he stated that any local contractor can be included on the bidding list, if they want to be on the list.

 

Commissioner Warren Taylor made a motion to approve the Procurement Policy as presented by the County Manager.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

County Manager Don Adams presented the Juvenile Crime Prevention Council (JCPC) funding for 2005/06 in the amount of $61,581 with a required local match of $11,361.  He gave the Board a brief overview of how the money is spent.

 

Commissioner Warren Taylor and County Manager Don Adams discussed this program being funded by the State and the effects to the County if the program isn’t funded.

 

Commissioner Sandy Carter Herndon talked about this is alternate programs for the youth.

 

Commissioner Warren Taylor and County Manager Don Adams discussed the local match amount compared to prior years.

 

Commissioner Warren Taylor made a motion to approve the JCPC 2005/06 funding plan.  Commissioner Sandy Carter Herndon seconded the motion.  Vote 5:0.

 

Commissioner Sandy Carter Herndon made a motion to approve budget amendment General Fund #35 in the amount of $320.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

County Manager Don Adams presented budget amendment Library Fund #1 in the amount of $952.  He explained that the budget amendment is for the recently approved lease agreement for the old post office building.  He further explained that the monies are going into a separate fund to help offset the purchase price of the facility after maintenance-related expenses are paid.

 

Commissioner Sandy Carter Herndon made a motion to approve budget amendment Library Fund #1 in the amount of $952.  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

County Manager Don Adams presented a letter from High County Council of Governments asking the Board to make appointments to the Region D Development Corporation.  He stated that Bryan Edwards, Dennis Gambill, Russell Sheets and himself currently serve on this Board and is willing to serve another term.  He explained the purpose of the Corporation.

 

Commissioner Warren Taylor made a motion to reappoint Don Adams, Bryan Edwards, Dennis Gambill and Russell Sheets to serve on the Region D Development Corporation.  Chair Eldon Edwards seconded the motion.  Vote 5:0.

 

County Manager Don Adams presented two resolutions to the Board concerning Magnolia Manufacturing incentives.  He explained that these resolutions reiterate the County will provide funding through ACEDC to pay off interest-free loans obtained to fund the incentives.  He gave the Board information about the County’s return on investment as of this budget year being the County has paid out $1,314,065 and has received $1,521,314 from Magnolia in property taxes or a 15.8% return.  He explained that an additional 15% return should occur until the loans are paid off in 2007/08.

 

Commissioner Sandy Carter Herndon made a motion to approve the Magnolia resolutions as presented by the County Manager.  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

Commissioner Ken Richardson stated that he will be attending the TIP on Tuesday in Wilkesboro.  Also, he stated that he will be attending meetings on behalf of the County for the remainder of the week.

 

Commissioner Sandy Carter Herndon stated her appreciation to Commissioner Ken Richardson for taking his week to represent the County in various meetings.

 

Commissioner Graylen Blevins stated his appreciation for all of the Commissioners for representing the County.

 

Chair Eldon Edwards stated his appreciation to Commissioner Warren Taylor and Commissioner Ken Richardson for attending the TIP meeting.

 

Chair Eldon Edwards called for a brief recess at 10:33am.

 

Sheriff Mike Caudill came before the Board to discuss changes concerning dispatch operations.  He explained that the major change is moving dispatch from the reception area into the old  magistrate’s office to create a 911 center.  He talked about the 911 center is larger than the reception area and would need a restroom installed in that area.  He further talked about the dispatchers would only perform 911 duties from 8:00am to 5:00pm and after 5:00pm would have all of the other lines to answer.

 

Commissioner Warren Taylor asked who will be in the reception area.

 

Sheriff Caudill stated that he will move an existing administration person to that area.

 

Chair Eldon Edwards and Sheriff Caudill discussed having an additional administrative person at night, the number of dispatchers currently and calls normally slow down after 5:00pm.

 

Commissioner Sandy Carter Herndon asked about the length of the dispatchers’ shifts.

 

Sheriff Caudill stated that they work 12-hour shifts.  He talked about some of the time the call volume is light and other times the call volume is extremely heavy.

 

Commissioner Sandy Carter Herndon mentioned people coming up to the window for assistance during a high-call volume time.

 

Sheriff Caudill talked about the need for two consoles in the 911 center in order to assist the dispatchers during the high-call volume time.  He stated that he has spoken to three of the five fire chiefs about changing a couple of things about ways calls are dispatched.  He talked about the addition of Lindsey Gates as the telecommunication supervisor, and her experience in this field.

 

Chair Eldon Edwards asked about a timeframe for moving dispatch.

 

Sheriff Caudill talked about they have already called a local contractor to start the work on the minor renovations.  He stated that the move should be complete by October, November at the latest.  He described the necessary renovations.  He further talked about taking the necessary steps to correct problems that have occurred in the past.   He talked to the Board about turnover that occurred earlier this year.

 

Chair Eldon Edwards asked about using E-911 funds for moving dispatch.

 

Sheriff Caudill stated that Wendy Williams is out of town, so he didn’t get to talk with her about that.  He further stated that moving dispatch will be establishing a new communication center in a secure area and 911 funds should be available.

 

County Manager Don Adams stated that at a minimum, the two consoles would come from 911 funds, but he would have to check to see if adding the bathroom and window would qualify.  He reminded the Board that the majority of the expenses will be the consoles.

 

Commissioner Sandy Carter Herndon and Sheriff Caudill discussed having bullet-proof glass in the current dispatch area and the area not being designed for the thicker glass.

 

Sheriff Mike Caudill talked about having an administrative person in the current dispatch/reception area and one dispatcher in the new 911 center.   He explained that the administrative person will answer the phone calls to the Sheriff’s Department, Sparta Town Police and Highway Patrol during 8:00am to 5:00pm.  He further explained that when someone calls 911 with a non-emergency call, they are requested to call the non-emergency numbers.

 

Commissioner Graylen Blevins, County Manager Don Adams and Sheriff Caudill discussed all 911 calls going to the new 911 center and routine calls going to the reception area from 8:00am to 5:00pm.

 

Commissioner Graylen Blevins asked the Sheriff if he will be overseeing this project to make everything is working correctly.

 

Sheriff Caudill stated that yes he will be.

 

Commissioner Warren Taylor and Chair Eldon Edwards stated that they are glad to have Lindsey working at Dispatch.

 

Commissioner Sandy Carter Herndon stated that she would like to publicly commend the Sheriff and Dispatch on a recent incident and the way it was handled.

 

Chair Eldon Edwards for public comments.

 

Susan Reinhardt said that it was good to have Lindsey back in Alleghany County and her not having to travel to Statesville.

 

Commissioner Warren Taylor made a motion to enter into closed session at 11:03am under NCGS 143-318.11 (a) (4)—economic development and (a) (6)—personnel.  Commissioner Graylen Blevins seconded the motion.  Vote 5:0.

 

Commissioner Warren Taylor made a motion to adjourn closed session and reconvene the regular meeting at 12:00pm.   Chair Eldon Edwards seconded the motion.  Vote 5:0.

 

Chair Eldon Edwards stated that no action was taken during closed session.

 

            Being no further business, Commissioner Sandy Carter Herndon made a motion to adjourn the meeting at 12:01pm.  Commissioner Warren Taylor seconded the motion.  Vote 5:0.

 

Respectfully Submitted,

 

 

 

Karen Evans

Clerk to the Board

 

 

Attest:

 

 

 

Eldon Edwards

Chairman