ALLEGHANY COUNTY, NC REQUEST FOR BIDS PROPANE PURCHASES

Alleghany County, North Carolina is requesting bids to provide propane to County operations and programs on an annual basis.  The following details each County operation / program, the type of service that is required by each County operation / program and the amount of propane that was utilized by each County operation / program during the last contract cycle of December 2018 to December 2019.  Alleghany County or affiliates owns all of the propane tanks listed below.

Courthouse 

Located at 12 North Main Street, Sparta, NC.  The Courthouse used approximately 7,775 gallons of propane.  There are two underground 1,000 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Health Department 

Located at 157 Health Services Road, Sparta, NC.  The Health Department used approximately 2,441 gallons of propane.  There is one underground 1,000 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Alleghany Group Homes 

Located at 133 Health Services Road, Sparta, NC.  The Group Homes used approximately 5,064 gallons of propane.  There is one underground 1,000 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

New River Cottage 

Located at 82 Davis Lane, Sparta, NC.  The Cottage used approximately 1,712 gallons of propane.  There is one underground 500 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Law Enforcement Center 

Located at 40 Alleghany Street, Sparta, NC.  The Law Enforcement Center used approximately 5,015 gallons of propane.  There are two aboveground 1,000 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty. 

Council on Aging 

Located at 85 East Whitehead Street, Sparta, NC.  The Council on Aging used approximately 16 gallons of propane.  There is one aboveground 120 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty. 

Animal Shelter 

Located at 2948 US Highway 21 North, Sparta, NC.  The Animal Shelter used approximately 275 gallons of propane.  There is one aboveground 120 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Fairgrounds—Concession Stand 

Located at 1545 US Highway 21 North, Sparta, NC.  The Concession Stand used approximately 152 gallons of propane.  There is one aboveground 500 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty. 

Emerson Black Building 

Located at 29 Bledsoe Creek Road, Sparta, NC.  The Emerson Black Building used approximately 1,792 gallons of propane.  There are two aboveground 120 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Wilkes Community College 

Located at 115 Atwood Street, Sparta, NC.  The College used approximately 11,472 gallons of propane.  There are two aboveground 1,000 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

EMS Building

Located at 40 Cox Street, Sparta, NC. The EMS Building used approximately 347 gallons of propane.  There are two aboveground 120 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.  There is an additional 1,000 gallon propane tank onsite for a backup generator and this tank will only be filled as needed on a will-call basis.

Maintenance Garage

Located at 37 Cox Street, Sparta, NC. The Maintenance Garage used approximately 561 gallons of propane. There is a single 250 gallon tank on site. This propane is supplied through an automatic fill-up procedure. The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Duncan Recreation Center (Pool)

Located at 490 Trojan Avenue, Sparta, NC. The Pool used approximately 601 gallons of propane.  There are one aboveground 1,000 gallon tank onsite.  This propane is supplied through a will-call fill-up procedure.   

Request for Bids & Award Schedule:

 

Request Sent Out                                November 28, 2018

Request Deadline                                December 5, 2018 by 3:00pm

Request Opening                                December 5, 2018 at 3:01pm

Request Award                                   December 5, 2018

Beginning Contract Date                    December 5, 2018

Proposal Requirements 

  1. A detailed cost proposal. Please use Exhibit A to submit a propane proposal.
  2. Bids must be hand delivered to Alleghany County in a sealed envelope no later than 3pm on Wednesday, December 5, 2018 at which time they will be publicly opened. The bids will be received and opened in the Alleghany County Administration Office located at 348 South Main Street, LL80 in Sparta.  All bidders are invited to attend the opening.

Hand deliver bids to:

Administration Office

348 South Main Street, LL80

Sparta, NC 28675

Or Mail bids to:

Administration Office

PO Box 366

Sparta, NC 28675

(Please put “Propane Bid” clearly on the envelope)

Rights of Alleghany County

The County reserves the right to accept or reject any or all proposals or parts thereof. The County is not obligated for any costs incurred by any contractor in the preparation or submittal of a proposal. Alleghany County reserves the right to issue additional RFB’s.

 

 

Exhibit A

Propane Cost Proposal

 

Alleghany County is requesting the bids to reflect a commercial lock-in rate for the following specified time period: December 5, 2018 to December 6, 2019.  Please indicate your price per gallon for the following:

 

 

Lock-in Rate for All Accounts           ___________________

 

 

 

____________________________________                        ____________________

Contractor                                                                               Date

Name & Title

 

 

 

Notice of Meeting

There will be a Junior Advisory Committee meeting held September 5th, 2018 at 5:00 pm at the VRW in Sparta. Three or more county commissioners may attend this meeting; no official business will be discussed.

NOTICE OF SALE OF PROPERTY BY NEGOTIATED OFFER, ADVERTISEMENT AND UPSET BID

August 21, 2018

PLEASE TAKE NOTICE that the County of Alleghany (hereinafter the “County”) has received an offer for the purchase of certain real property owned by the County as described herein below and proposes to sell the same pursuant to the provisions of G.S. §160A-269. Said property is situated in Piney Creek Township, Alleghany County, North Carolina, and is more particularly described as follows:

BEING a portion of the following tract:

BEING LOT NO. 42, containing 0.590 acre of RIVER LAKE SUBDIVISION, as shown on the plat thereof recorded in Plat Book 7, at Page 6, in the Office of the Register of Deeds of Alleghany County, North Carolina, to which said plat and record thereof reference is hereby made for a more complete and detailed description.

Included herewith is the right to use the “30’ R/W” more particularly described as follows: BEGINNING on a nail in the center of a 30’ R/W located in River lake Subdivision, said nail also being in the western lot line of Lot No. 42 of River Lake Subdivision, thence with the center of new 30’ R/W and crossing Lot No. 42, North 88 22’ 06” East 118.43 feet to a nail near the southwestern corner of Lot No. 32 of Clearwater River Subdivision; thence South 67 04’ 22” East 34.19 feet to a nail; thence South 21 19’ 24” East 30.75 feet to a nail; thence South 09 53’ 39” West 33.35 feet to a nail; thence South 25 49’ 00” East 93.48 feet to a nail, said nail being in the Northern lot line of Lot No. 31-A and the southern lot line of Lot No. 31-B of Clearwater River Subdivision; thence with the division line of 31-A and 31-B, the following courses and distances: South 87 14’ 43” East 27.84 feet; North 55 13’ 22” East 38.71 feet; North 42 37’ 08” East 91.66 feet; thence North 58 19’ 04” East 65.68 feet to a nail located in the western lot line of Lot No. 73 of River Paradise Subdivision, being a common corner of Lot Nos. 31-A and 31-B of Clearwater River Subdivision; thence crossing Lot No. 73 of River Paradise Subdivision, North 58 19’ 04” East 10.45 feet to a nail; thence North 84 29’ 31” East 46.94 feet to a nail; thence crossing Lot No. 74, North 70 02’ 07” East 63.01 feet to a nail; thence North 80 25’ 20” East 72.45 feet to a nail located in Lot No. 75; thence running through Lot No. 75, North 47 33’ 09” East 71.31 feet to a nail; thence South 66 07’ 57” East 46.26 feet to a nail; thence South 38 35’ 01” East 38.15 feet to a nail; thence South 12 55’ 27” West 92.78 feet to a nail, said nail being located in the 60’ R/W that passes through River Paradise Subdivision, Clearwater River Subdivision, and River Lake Subdivision.

 

 

containing 0.590 acres, described as Tax Parcel Number 3013-22-9370

The above described property was acquired by the County of Alleghany under a Commissioner’s Deed dated April 21, 2016, and recorded at Deed Book 378, Page 3-5, Alleghany County Register of Deeds.

The County has received an offer of THREE HUNDRED AND 00/100’s ($300.00) DOLLARS.  A deposit of 5% (FIVE PERCENT) has been received along with said offer. Within ten (10) days of the date hereunder any person may raise said offer by filing an upset bid in writing, stating the amount of the new offer and the name and address of the offeror. The upset bid shall be in an amount no less than FOUR HUNDRED FIFTEEN AND 00/100’s ($415.00) DOLLARS, plus the cumulative costs of publication for this Notice and the recording costs for the Deed from the County to the buyer. Upset bids shall be delivered to Michael James, County Manager, Post Office Box 366, Sparta, NC 28675 (Physical Address:  348 South Main Street, LL80, Sparta, NC 28675), no later than 5:00 P.M. on September 4, 2018, and shall be accompanied by a deposit in the amount of FIVE (5%) PERCENT of the new offer in cash, or by certified or personal check made payable to Alleghany County.  Upset bids, if mailed, must be received in the office of the County Manager on or before the above stated date. In the event more than one upset bid is filed, the first upset bid received shall govern and all subsequent upset bids received shall be returned to their respective bidders. Upon receipt of an upset bid in compliance with the foregoing provisions, the property will be advertised again for additional upset bids, under the same procedure as set forth above, which procedure shall continue until no further upset bid has been received.

Upon the completion of all required upset bid periods the final offer received will be presented to the Alleghany County Board of Commissioners, which may accept the offer or reject the same. In the event the offer is rejected, the County may elect to sell the property again under the above stated procedure or under any other lawful procedure as permitted by Article 12, Chapter 160A, North Carolina General Statutes. In the event the offer is accepted, closing on the same must take place within thirty (30) days of said acceptance.

This the 21ST day of August 2018.

ALLEGHANY COUNTY BOARD OF COMMISSIONERS

NOTICE OF SALE OF PROPERTY BY NEGOTIATED OFFER, ADVERTISEMENT AND UPSET BID

August 21, 2018

PLEASE TAKE NOTICE that the County of Alleghany (hereinafter the “County”) has received an offer for the purchase of certain real property owned by the County as described herein below and proposes to sell the same pursuant to the provisions of G.S. §160A-269. Said property is situated in Piney Creek Township, Alleghany County, North Carolina, and is more particularly described as follows:

BEING a portion of the following tract:

BEING LOT NO. 24 of River Paradise Subdivision, containing 0.417 acre, as shown on the plat thereof, recorded in Plat 7 at Page 49 of the Alleghany County Registry to which said Plat and thereof reference is hereby made for a more complete and detailed description. Subject to all easements, restrictions, limitations, and conditions of record, if any now exist.

containing 0.417 acres, described as Tax Parcel Number 3013-30-7586

The above described property was acquired by the County of Alleghany under a Commissioner’s Deed dated April 21, 2016, and recorded at Deed Book 378, Page 1-2, Alleghany County Register of Deeds.

The County has received an offer of THREE HUNDRED AND 00/100’s ($300.00) DOLLARS.  A deposit of 5% (FIVE PERCENT) has been received along with said offer. Within ten (10) days of the date hereunder any person may raise said offer by filing an upset bid in writing, stating the amount of the new offer and the name and address of the offeror. The upset bid shall be in an amount no less than FOUR HUNDRED FIFTEEN AND 00/100’s ($415.00) DOLLARS, plus the cumulative costs of publication for this Notice and the recording costs for the Deed from the County to the buyer. Upset bids shall be delivered to Michael James, County Manager, Post Office Box 366, Sparta, NC 28675 (Physical Address:  348 South Main Street, LL80, Sparta, NC 28675), no later than 5:00 P.M. on September 4, 2018, and shall be accompanied by a deposit in the amount of FIVE (5%) PERCENT of the new offer in cash, or by certified or personal check made payable to Alleghany County.  Upset bids, if mailed, must be received in the office of the County Manager on or before the above stated date. In the event more than one upset bid is filed, the first upset bid received shall govern and all subsequent upset bids received shall be returned to their respective bidders. Upon receipt of an upset bid in compliance with the foregoing provisions, the property will be advertised again for additional upset bids, under the same procedure as set forth above, which procedure shall continue until no further upset bid has been received.

Upon the completion of all required upset bid periods the final offer received will be presented to the Alleghany County Board of Commissioners, which may accept the offer or reject the same. In the event the offer is rejected, the County may elect to sell the property again under the above stated procedure or under any other lawful procedure as permitted by Article 12, Chapter 160A, North Carolina General Statutes. In the event the offer is accepted, closing on the same must take place within thirty (30) days of said acceptance.

This the 21ST day of August 2018.

ALLEGHANY COUNTY BOARD OF COMMISSIONERS

Notice of Public Hearing

Notice of Public Hearing

On August 13, 2018 at 6:30 pm, the Alleghany County Board of Commissioners will hold a public hearing seeking input into the proposed Alleghany County Garbage Ordinance.

The principal objectives of this Ordinance are:

  1. To protect the public from health nuisances, safety hazards, and sources of danger to citizens due to improper disposal of garbage.
  2. To preserve and enhance the scenic beauty in unincorporated areas of Alleghany County.
  3. To provide countywide standards for the proper disposal of garbage and to ensure proper actions are taken to enforce such standards.
  4. To establish responsibility of involved parties and assure that people are not unnecessarily exposed to dangers of the improper accumulation of garbage.

Any public comment is encouraged.  If you have any questions, please contact the County Manager’s office at 336-372-4179.

Michael James

Interim Clerk to Board of Commissioners

NOTICE

There will be a special called meeting of the New River Service Authority Board on Monday, March 19, 2018 at 2:00 p.m. in Room 205 (the Commissioners’ Board Room) of the Watauga County Administrative Building, 814 West King Street, Boone, NC 28607, for the purposes of adopting a records retention and disposition schedule, discussing the dissolution of the Board, and discussing such other business as may lawfully come before the Board.