ALLEGHANY COUNTY, NC REQUEST FOR BIDS PROPANE PURCHASES

Alleghany County, North Carolina is requesting bids to provide propane to County operations and programs on an annual basis.  The following details each County operation / program, the type of service that is required by each County operation / program and the amount of propane that was utilized by each County operation / program during the last contract cycle of December 2018 to December 2019.  Alleghany County or affiliates owns all of the propane tanks listed below.

Courthouse 

Located at 12 North Main Street, Sparta, NC.  The Courthouse used approximately 7,775 gallons of propane.  There are two underground 1,000 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Health Department 

Located at 157 Health Services Road, Sparta, NC.  The Health Department used approximately 2,441 gallons of propane.  There is one underground 1,000 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Alleghany Group Homes 

Located at 133 Health Services Road, Sparta, NC.  The Group Homes used approximately 5,064 gallons of propane.  There is one underground 1,000 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

New River Cottage 

Located at 82 Davis Lane, Sparta, NC.  The Cottage used approximately 1,712 gallons of propane.  There is one underground 500 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Law Enforcement Center 

Located at 40 Alleghany Street, Sparta, NC.  The Law Enforcement Center used approximately 5,015 gallons of propane.  There are two aboveground 1,000 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty. 

Council on Aging 

Located at 85 East Whitehead Street, Sparta, NC.  The Council on Aging used approximately 16 gallons of propane.  There is one aboveground 120 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty. 

Animal Shelter 

Located at 2948 US Highway 21 North, Sparta, NC.  The Animal Shelter used approximately 275 gallons of propane.  There is one aboveground 120 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Fairgrounds—Concession Stand 

Located at 1545 US Highway 21 North, Sparta, NC.  The Concession Stand used approximately 152 gallons of propane.  There is one aboveground 500 gallon tank onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty. 

Emerson Black Building 

Located at 29 Bledsoe Creek Road, Sparta, NC.  The Emerson Black Building used approximately 1,792 gallons of propane.  There are two aboveground 120 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Wilkes Community College 

Located at 115 Atwood Street, Sparta, NC.  The College used approximately 11,472 gallons of propane.  There are two aboveground 1,000 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

EMS Building

Located at 40 Cox Street, Sparta, NC. The EMS Building used approximately 347 gallons of propane.  There are two aboveground 120 gallon tanks onsite.  This propane is supplied through an automatic fill-up procedure.  The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.  There is an additional 1,000 gallon propane tank onsite for a backup generator and this tank will only be filled as needed on a will-call basis.

Maintenance Garage

Located at 37 Cox Street, Sparta, NC. The Maintenance Garage used approximately 561 gallons of propane. There is a single 250 gallon tank on site. This propane is supplied through an automatic fill-up procedure. The successful bidder will be required to supply fuel in a manner that will ensure that the tank will not become empty.

Duncan Recreation Center (Pool)

Located at 490 Trojan Avenue, Sparta, NC. The Pool used approximately 601 gallons of propane.  There are one aboveground 1,000 gallon tank onsite.  This propane is supplied through a will-call fill-up procedure.   

Request for Bids & Award Schedule:

 

Request Sent Out                                November 28, 2018

Request Deadline                                December 5, 2018 by 3:00pm

Request Opening                                December 5, 2018 at 3:01pm

Request Award                                   December 5, 2018

Beginning Contract Date                    December 5, 2018

Proposal Requirements 

  1. A detailed cost proposal. Please use Exhibit A to submit a propane proposal.
  2. Bids must be hand delivered to Alleghany County in a sealed envelope no later than 3pm on Wednesday, December 5, 2018 at which time they will be publicly opened. The bids will be received and opened in the Alleghany County Administration Office located at 348 South Main Street, LL80 in Sparta.  All bidders are invited to attend the opening.

Hand deliver bids to:

Administration Office

348 South Main Street, LL80

Sparta, NC 28675

Or Mail bids to:

Administration Office

PO Box 366

Sparta, NC 28675

(Please put “Propane Bid” clearly on the envelope)

Rights of Alleghany County

The County reserves the right to accept or reject any or all proposals or parts thereof. The County is not obligated for any costs incurred by any contractor in the preparation or submittal of a proposal. Alleghany County reserves the right to issue additional RFB’s.

 

 

Exhibit A

Propane Cost Proposal

 

Alleghany County is requesting the bids to reflect a commercial lock-in rate for the following specified time period: December 5, 2018 to December 6, 2019.  Please indicate your price per gallon for the following:

 

 

Lock-in Rate for All Accounts           ___________________

 

 

 

____________________________________                        ____________________

Contractor                                                                               Date

Name & Title

 

 

 

Alleghany County Spends $85,000 with 39 Local Vendors in August

August 30, 2018 

Sparta, NC – Alleghany County today announced that its “Buying Locally” initiative has resulted in the County Government spending $84,787.06 with 39 local vendors during the month of August.   

“The current Board of Commissioners have emphasized buying goods and services from Alleghany County vendors whenever possible.  The county Department Managers and staff have taken this initiative and run with it,” stated Michael James, County Manager.  “We always strive to balance being good stewards of taxpayer money with supporting our local economy.  That means sometimes we do have to go outside the county to obtain goods and services.  But our county employees make every effort to transact business locally.  Since we do not have any ‘big box’ retailers here in Alleghany County this money is being spent at family-owned businesses.  These vendors live here and in turn re-spend that money locally.  As an additional note, with the way the calendar fell in August, we had three accounts payable check runs instead of the normal two which partially explains the increased spending.” 

During January, the County purchased such items as HVAC repairs at the Wilkes Community College center, auto body work to a damaged police car, printing services and auto parts in addition to the regular quarterly payment for the animal shelter and monthly payment for the jail inmate meals from locally-based, family-owned businesses. 

“We are proud to support our local small businesses.  Alleghany County is home to many fine vendors.  We have seen several new businesses open this year and will continue to support the local economy.  We encourage our citizens to do the same,” added Mark Evans, Board Chairman and small business owner. 

The buying locally results by vendor are updated approximately every two weeks on the county website at the following link:  http://alleghanycounty-nc.gov/announcements/category/buying-locally/ 

For More Information Contact:

Michael James

Alleghany County Manager

manageralc@skybest.com

(336) 372-4179

Alleghany County Awards Fuel Oil Bid to Home Town Oil

August 2, 2018 

Sparta, NC – The Alleghany County Commissioners recently announced the awarding of the 2018/2019 fuel oil contract to Home Town Oil & LP Gas, LLC, of Sparta.  Home Town will provide fuel oil for county buildings, diesel for certain generators as well as the Crisis Fuel Assistance Program through the Department of Social Services.  The County estimates it will purchase about 5,000 gallons of fuel depending on the severity of the winter. 

“We are pleased to award the fuel oil bid to Home Town Oil & LP Gas, LLC again this year,” stated Alleghany County Manager Michael James.  “With the current emphasis on spending locally, we are always excited when an Alleghany County business wins a bid.”   

“Home Town Oil is a valuable partner to the Alleghany County maintenance team.  Jackie Billings and his staff have always gone above and beyond to help us,” stated Josh Greene, Alleghany County Public Works Director.  His team works directly with the fuel oil vendor to supply the county buildings.     

Jackie Billings, the Owner of Home Town Oil added, “I am very pleased to once again secure the County’s business.  It has been a great partnership.” 

For more information on Alleghany County’s buying locally efforts, go to http://alleghanycounty-nc.gov/announcements/category/buying-locally/.

 

For More Information Contact:

Michael James

Alleghany County Manager

manageralc@skybest.com

(336) 372-4179

Alleghany County Spends $36,000 with 33 Local Vendors in May

May 24, 2018 

Sparta, NC – Alleghany County today announced that its “Buying Locally” initiative has resulted in the County Government spending $35,831.10 with 33 local vendors during the month of May.   

“The county staff continue to pursue buying as many goods and services locally as possible,” stated Michael James, County Manager.  “Small businesses are the backbone of any local economy.  We host a Spotlight Business at each Commission meeting and will continue to tell our ‘buying locally’ story.” 

During February the County purchased at least $500.00 of goods and services from 14 different businesses.  The County also utilized the following new vendors:  21 Wireless, Hamm’s Products, Pottery by Jess and Village Emporium.  Some of the major purchases this month included nearly $4,000.00 from the Alleghany News for advertising, $1,1231.00 from Imaging Specialists and $1,650.00 from Tony E Shepherd Electrical for upgraded vendor connections at the Fairgrounds.   

“We are proud of all our local business owners.  There are many wonderful small businesses located right here,” stated Mark Evans, Board Chairman and small business owner. 

The buying locally results by vendor are updated approximately every two weeks on the county website at the following link:  http://alleghanycounty-nc.gov/announcements/category/buying-locally/

 For More Information Contact:

Michael James

Alleghany County Manager

manageralc@skybest.com

(336) 372-4179

Alleghany County Spends $54,000 with 29 Local Vendors in February

February 28, 2018

Sparta, NC – Alleghany County today announced that its “Buying Locally” initiative has resulted in the County Government spending $54,085.30 with 29 local vendors during the month of February.

“The county staff continue to pursue buying as many goods and services locally as possible,” stated Michael James, County Manager.  “Small businesses are the backbone of any local economy.  We host a Spotlight Business at each Commission meeting and will continue to tell our ‘buying locally’ story.”

During February the County purchased at least $500.00 of goods and services from 13 different businesses.  The County also utilized a new vendor, Walker’s Welding & Muffler, who completed $4,270.00 of repair work to transfer station equipment.  “We also spent nearly $2,000.00 at City Limit Tire.  Adam Woodel and his staff were able to match the state contract price on a bulk tire order for the Alleghany in Motion vans.  We certainly appreciate their cooperation on this order,” added James.  Other purchases this month included the quarterly payment for animal shelter expenses to Twin Oaks Veterinary Hospital, ambulance box repairs made by Advantage Trailers and a large printing order completed by Presnell’s Printing.

“We are proud of all our local business owners.  There are many wonderful small businesses located right here,” stated Mark Evans, Board Chairman and small business owner.

The buying locally results by vendor are updated approximately every two weeks on the county website at the following link:  http://alleghanycounty-nc.gov/announcements/category/buying-locally/

 

For More Information Contact:

Michael James

Alleghany County Manager

manageralc@skybest.com

(336) 372-4179

 

Alleghany County Spends $95,000 with 34 Local Vendors in January

 

January 31, 2018

Sparta, NC – Alleghany County today announced that its “Buying Locally” initiative has resulted in the County Government spending $94,974.95 with 34 local vendors during the month of January.

“The current Board of Commissioners have emphasized buying goods and services from Alleghany County vendors whenever possible.  The county staff has embraced this,” stated Michael James, County Manager.  “We always have to balance being good stewards of taxpayer money.  That means sometimes we do have to go outside the county to obtain goods and services.  But our county employees try diligently to transact business locally.  Since we do not have any ‘big box’ retailers here in Alleghany County this money is being spent at family-owned businesses.  These vendors live here and in turn re-spend that money locally.  With the way the calendar fell in January, we had three check runs instead of the normal two which partially explains the increase.”

During January, the County purchased such items as HVAC repairs at the Community College, CRISIS heating oil for Social Services recipients, numerous upset bid legal advertisements in the Alleghany News to the meals served to inmates at the county jail from locally-based, family-owned businesses.

“We are proud to support our local vendors.  Alleghany County is home to many top-notch small businesses,” added Mark Evans, Board Chairman and small business owner.

The buying locally results by vendor are updated approximately every two weeks on the county website at the following link:  http://alleghanycounty-nc.gov/announcements/category/buying-locally/

For More Information Contact:

Michael James

Alleghany County Manager

manageralc@skybest.com

(336) 372-4179